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Microsoft Publisher 2007

Working with Graphics

By default, graphics are placed as independent objects with exact positioning on the page. This means that regardless of what is around the graphic, its placement will not change unless moved.

return to topInserting Graphics

Publisher allows you to insert graphics via the menu regardless of which tool you have selected.

  1. From the Insert menu, select Picture » From File...
    The Insert Picture dialog box appears.

  2. Locate and select the image file you want to insert

  3. Click INSERT
    The graphic appears on your publication.

Inserting Clip Art from the Microsoft Clip Gallery

  1. From the Insert menu, select Picture » Clip Art...
    The Clip Art task pane appears.
    Clip Art task pane

  2. In the Search for text box, type keywords related to the Clip Art you desire

  3. From the Search in pull-down list, select a location to search for Clip Art

  4. From the Results should be pull-down list, select the type of Clip Art you desire

  5. Click GO
    In the Results scroll box, a list of images appears.

  6. Click the desired image to be inserted
    The Clip Art is inserted into your document.

  7. OPTIONAL: For more graphics, repeat steps 2-6 as necessary

return to topSetting the Object Position of a Graphic

There are two types of object positions for a graphic: inline and exact. By default, graphics use exact object positioning. Graphics placed with an inline object position become part of the text block. As you edit the text, the graphic retains its same position relative to the text; however, it will change position on the page (or may actually change pages) as the text is edited. Inline graphics are appropriate for documentation and reports in which the graphic must accompany specific text.

In contrast, graphics placed with an exact object position are simply placed on the page. Regardless of what you do around the graphic, its placement will not change unless moved.

Setting the Object Position of a Graphic: Inline

  1. Right click the desired graphic » select Format Picture...
    The Format Picture dialog box appears.

  2. Select the the Layout tab

  3. From the Object Position pull-down list, select Inline

  4. Under Horizontal alignment, select Left, Right, or Move object with text

  5. Click OK
    The graphic is in inline position.

Setting the Object Position of a Graphic: Exact

  1. Right click the desired graphic » select Format Picture...
    The Format Picture dialog box appears.

  2. Select the Layout tab

  3. From the Object Position pull-down list, select Exact

  4. Under Position on page, in the Horizontal and Vertical text boxes, specify the appropriate position

  5. Click OK
    The graphic is in exact position.

return to topSizing Graphics

Once you have placed a graphic in your Publisher document, it may be the wrong size or it may contains irrelevant information. With Publisher's ability to resize and crop graphics, you can make adjustments so that the graphic better meets your needs. For any additional editing, use a graphics program such as Adobe Photoshop.

Resizing a Graphic

  1. Select the graphic to be resized
    Sizing handles appear on your graphic.

  2. To change your image proportionately, click and drag one of the corner sizing handles until the graphic reaches the desired size
    To change your image in height or width, click and drag one of the top, bottom, or side sizing handles
    The graphic is resized.

Cropping Graphics

Publisher's crop feature hides portions of a graphic, rather than simply eliminating them. Therefore, cropping does not actually reduce the graphic size. If necessary, you can reveal previously cropped portions of an image by dragging the borders.

  1. Select the graphic to be cropped

  2. From the Picture toolbar, click CROPCrop button
    NOTE: If this button is gray (unavailable), the image cannot be cropped in Publisher. You will need to use a graphics program.

  3. Click and drag the black borders until the picture is the desired size

  4. Release the mouse button
    The graphic is cropped.

return to topMoving Graphics

If your graphic is not placed in the desired spot on the page, you can move it.

  1. Select the graphic to be moved

  2. Position your pointer anywhere over the graphic except over a handle
    The pointer will turn into a four-headed arrow.
    WARNING: If a two-sided arrow appears you may have grabbed a handle and accidentally resized the graphic. To undo any resizing, release the mouse button, and from the Edit menu, select Undo Resize Object.

  3. Click and drag the element to the desired location

  4. Release the mouse button
    The graphic is moved to the new location.

return to topCutting, Copying, and Pasting Graphics

Sometimes the same graphic appears in multiple locations within your publication. Rather than reinserting the graphic each time, you can use Cut/Copy and Paste.

  1. Select the graphic to be copied or cut

  2. From the Edit menu, select Copy or Cut
    OR
    Right click the graphic » select Copy or Cut

  3. To paste the item(s) to another location, from the Edit menu, select Paste
    OR
    Right click the new location » select Paste

return to topOrdering Layers of Graphics and Text

As you add more graphic elements and text to your document, the order in which they appear on the page can affect how the page appears. For example, if a shaded box and a text box are in the same area, the text must be on top of the box in order for it to be readable. You do not have to create graphics and text in the layer order in which they will appear, however; Publisher allows you to order the layers at any time.

The instructions below explain the ordering process and use a general example of moving common shapes.

  1. Select the object to be moved
    EXAMPLE: Select the triangle
    Notice it is in the middle of the three layers.
    Example of Layers

  2. From the Arrange menu, select Order » Bring Forward/Bring to Front
    EXAMPLE: The triangle is brought to the front of the three layers.
    Example of Layers

  3. From the Arrange menu, select Order » Send Backward/Send to Back
    NOTE: If your object does not appear behind the other object(s), repeat this step
    EXAMPLE: The triangle is sent to the back of the three layers.
    Example of Layers

return to topWrapping Text around Graphics

If a graphic is to be placed on the same page as text, you may want the text to wrap around it in some way. Text can be wrapped around either a graphic placed into Publisher or an object created with Publisher drawing tools.

  1. Select the desired graphic or object

  2. From the Picture toolbar, click TEXT WRAPPINGText Wrapping button

  3. Select the appropriate wrapping option
    The text wraps in the selected manner.

    Option Function
    Square To wrap text to the graphic frame
    Tight To wrap text to the contours of the graphic image
    Through For images placed behind text, text flows over the image
    Top and Bottom To wrap text to the top and bottom of the image frame; no text appears on the sides
    None To turn off text wrapping
    Edit Wrap Points To allow custom text wrap via editable points that you can click and drag to create the boundary for text wrapping (used with Tight)

Examples of Text Wrapping

Square

Edit Wrap Points

Example of Square wrapping Example of Edit Wrap Points

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