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Microsoft Publisher 2007

Working with Text Spacing

Publisher allows you to add spacing between lines and paragraphs. Like letter and word spacing, the right amount of line spacing makes text easier to read. The amount of space between lines of text is called leading, while the amount of space between paragraphs is called paragraph spacing. You can also adjust spacing by changing the margins within a text box, which can create the appearance of white space between text boxes or objects that are immediately adjacent to one another. You can either specify spacing values yourself or let Publisher determine them automatically.

return to topAdjusting the Space between Lines of Text

Publisher automatically inserts leading as you enter text into your document, but you may want to control the amount of space used. What constitutes reasonable leading varies with the requirements of each document and each font used.

NOTE: Leading values apply to the entire paragraph.

  1. Place the insertion point in the paragraph you want to adjust

  2. From the Format menu, select Paragraph...
    The Paragraph dialog box appears.

  3. Select the Indents and Spacing tab

  4. Under Line spacing, in the Between lines text box, type the appropriate number or use the nudge buttons to select a value
    HINT: The units displayed in this list (sp) are spaces (e.g., double or single spaced).

  5. Click OK
    The new line spacing is applied to the lines of the paragraph.

return to topSetting Paragraph Spacing

At times, you may want to emphasize a particular paragraph to draw the reader's attention. In many cases, adding space around the paragraph will be more effective than using fancy and distracting graphics or borders. In addition, you may want to separate each paragraph rather than indent new paragraphs. Publisher allows you to set the amount of space before and/or after each new paragraph.

  1. Select one or more paragraphs

  2. From the Format menu, select Paragraph...
    The Paragraph dialog box appears.

  3. Select the Indents and Spacing tab

  4. To set the amount of space inserted before each selected paragraph, under Line spacing, in the Before paragraphs text box, type the appropriate number or use the nudge buttons to select the appropriate value

  5. To set the amount of space inserted after each selected paragraph, in the After paragraphs text box, type the appropriate number or use the nudge buttons to select the appropriate value

  6. Click OK
    The new spacing is applied to the selected paragraph(s).

return to topPositioning Text within the Text Box

Adjusting text box margins allows you to adjust the position of text within its text box. Text box margins are the amount of internal space between the text and the edge of the containing text box. Adjusting these margins may be appropriate only for display text, banner text, or text boxes that have visible borders.

  1. Select the desired text box

  2. From the Format menu, select Text Box...
    The Format Text Box dialog box appears.

  3. Select the Text Box tab
    Format Text Box dialog box: Text Box tab

  4. In the Text Box Margins section, in the Left, Right, Top, and Bottom text boxes, type or use the nudge buttons to select the appropriate value

  5. To further position the text vertically, from the Vertical alignment pull-down list, select Top, Middle, or Bottom

Top
Positions the text at the top of the text box; this is the default alignment method.

Middle
Positions the text in the vertical center of the text box.

Bottom
Aligns the text at the bottom of the text box.

 

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