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Microsoft Publisher 2007

Text Options

Publisher offers options for creating special effects with text. A drop cap can be used to distinguish the beginning of a paragraph. Reverse text can be used to emphasize text such as a heading or label.

return to topWorking with Drop Caps

You can quickly and easily enhance the appearance of a document by adding interesting design elements to text such as drop caps. A drop cap is a large initial character, often used at the beginning of a paragraph. In Publisher, you can choose from pre-formatted drop cap styles, or you can customize a drop cap. Publisher automatically formats the text around the drop cap using tabs and line breaks to ensure that the rest of your text wraps properly.

Example of text with a drop cap

If you edit the lines around a drop cap, you may have to delete the tabs and line breaks Publisher inserted to create the drop cap and insert new ones yourself. Therefore, it is better to create your drop cap after all editing is completed.

NOTE: You cannot create drop caps in paragraphs where the first character is a graphic, tab, space, bullet, or a similar character.

Using Publisher's Pre-formatted Drop Caps

  1. Place your insertion point in the paragraph in which you would like to add the drop cap

  2. From the Format menu, select Drop Cap...
    The Drop Cap dialog box appears.
    Drop Cap dialog box: Drop Cap tab

  3. Select the Drop Cap tab

  4. From the Available drop caps scroll box, select a drop cap style
    The result of your selection appears in the Preview pane.

  5. Repeat step 4 until you have the desired style

  6. Once you have made a final selection, click OK
    The drop cap is applied.

Creating a Custom Drop Cap 

  1. Place your insertion point in the paragraph in which you would like to add the drop cap

  2. From the Format menu, select Drop Cap...
    The Drop Cap dialog box appears.

  3. Select the Custom Drop Cap tab
    Drop Cap dialog box - Custom tab

  4. In the Select letter position and size section, choose the desired settings

    Setting Description
    Dropped Creates a drop cap that extends below the first line of text
    Up Creates a drop cap that extends above the first line of text
    Lines Allows you to set the number of lines you want your drop cap to extend above or below the first line
    Size of letters Allows you to enter the height you want your drop cap to be in number of lines
    Number of letters Allows you to choose the number of letters you would like in your drop cap
  5. In the Select letter appearance section, select the desired font, font style, and color from the respective pull-down list
    Your selections are reflected in the Preview pane.
    HINT: If the pull-down lists are grayed-out and inaccessible, you may need to deselect the Use current (setting) check boxes. These options are selected when a check mark appears, and prevent a new option from being selected.

  6. When satisfied, click OK
    The drop cap is created.

Removing Drop Caps

  1. Place your insertion point in the paragraph which contains the drop cap you wish to remove

  2. From the Format menu, select Drop Cap...
    The Drop Cap dialog box appears.

  3. On the Drop Cap tab, click REMOVE
    The Drop Cap dialog box is closed and the drop cap is removed.

Editing Drop Caps 

  1. Select the paragraph which contains the drop cap you wish to edit

  2. From the Format menu, select Drop Cap...
    The Drop Cap dialog box appears.

  3. Select the Custom Drop Cap tab

  4. Under Select letter position and size, change the desired settings

  5. Under Select letter appearance, from the pull-down lists, select the newly desired font, font style, and color

  6. Click OK

return to topFormatting Reverse Text

Instead of the usual black text on white background, you might want to emphasize a portion of your document by using reverse text (i.e., white text on black). The process of creating reverse text is a simple one, requiring two main steps: changing the type style to reverse and creating the black background. 

  1. Click within the text box you wish to reverse

  2. From the Edit menu, select Select All
    OR
    Press [Ctrl] + [A]
    The text is selected.

  3. On the Formatting toolbar, click theArrow buttonnext to FONT COLORFont Color icon» select White
    OR
    If White is not an option,
    1. On the Formatting toolbar, click theArrow buttonnext to FONT COLORFont Color icon» select More Colors...
      The Colors dialog box appears.
    2. Select the Standard tab
    3. Select White
    4. Click OK
      NOTE: Your text is no longer visible but is still present.

  4. On the Formatting toolbar, click theArrow buttonnext to FILL COLORFill Color icon» select Black
    OR
    If Black is not an option,
    1. On the Formatting toolbar, click theArrow buttonnext to FILL COLORFill Color icon» select More Fill Colors...
      The Colors dialog box appears.
    2. Select the Standard tab
    3. Select Black
    4. Click OK
      The text box is colored black and now contains reverse text.

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