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Microsoft Publisher 2007

Arranging Pages

Once you have begun working on a publication, you may decide that the number of pages originally assigned to the document is either not enough, too many, or in the wrong order. You can adjust the number of pages by inserting or removing pages and rearrange content by changing the page order.

return to topInserting Pages

Your page insertion options depend on whether you are viewing your publication in the Two-Page Spread view or as single pages.

Inserting Pages: Single Page View

  1. Place the insertion point in the page before or after where the additional pages will be inserted

  2. From the Insert menu, select Page...
    The Insert Page dialog box appears.
    Insert Page dialog box

  3. In the Number of new pages text box, type the number of pages to be inserted

  4. To insert the page(s) before the currently displayed page, select Before current page
    To insert the page(s) after the currently displayed page, select After current page

  5. Click OK
    The page(s) are inserted.

Inserting Pages: Two-Page Spread View

When working with the Two-Page Spread view, you can insert new pages to the left or right of the two-page spread or between the two pages.

  1. Select the page spread before or after where the additional pages will be inserted

  2. From the Insert menu, select Page...
    The Insert Page dialog box appears.
    Insert Page dialog box

  3. In the Number of new pages text box, type the number of pages to be inserted

  4. To insert the page(s) before the left page, select Before left page
    To insert the page(s) after the right page, select After right page
    To insert the page(s) between the left and right pages, select Between pages

  5. In the Options section, select the desired option:
     
    Option
    Description
    Insert Blank Pages Inserts blank pages into the document
    Create One Text Frame
    on Each Page
    Inserts a single text frame, or text box, on each page that is added to the document
    Duplicate All Objects
    on Page
    Each new page added will be an exact duplicate of the page number entered in the text box
     
  6. Click OK
    The pages are inserted.

return to topRemoving Pages

Your page removal options depend on whether you are viewing your publication in the Two-Page Spread view or as single pages.

Removing Pages: Single Page View

  1. Place the insertion point in the page to be removed

  2. From the Edit menu, select Delete Page

  3. If the page has content, in the confirmation dialog box that appears, click YES
    The page is removed.

Removing Pages: Two-Page Spread View

  1. Place the insertion point in the page(s) to be removed

  2. From the Edit menu, select Delete Page
    The Delete Page dialog box appears.
    Delete Page dialog box

  3. To delete both displayed pages, select Both pages
    To delete only one of the displayed pages, select Left page only or Right page only

  4. Click OK
    The page(s) are removed.

return to topRearranging Page Order

After reviewing the content of your publication, you may decide that a different order is appropriate. One option for doing this is by rearranging the order of the pages. When you change the order of pages within your publication, automated elements such as jump lines and page numbers are automatically updated. The following options can be used with an individual page or a pair of pages (two-page spread).

Rearranging Single Pages: Drag and Drop

Drag and drop is a quick way to rearrange page order.

  1. In the Page Sorter toolbar, click and drag the page(s) to its new position
    A page icon and black arrow indicate where the new page will be located.
    Page Sorter
  2. Release the mouse button

Rearranging Single Pages: Dialog Box

  1. In the Page Sorter toolbar, right-click on the page you want to move » select Move Page
    The Move Page dialog box appears.
    Move Page Dialog Box

  2. Select a page adjacent to the final desired location of the page being moved

  3. Indicate whether you want the page that is being moved to appear before or after the selected page
    EXAMPLE: If you are moving page four to the position of page three, select after and then select page two from the This page list.

  4. Click OK

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