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Microsoft Publisher 2007

Using Find and Replace

This document explains how to use Find and Replace for text in your publication. Publisher allows you to search stories for specific words or phrases and to replace all or some of the occurrences with other words or phrases. In order to simply find an occurrence, use Find. In order to replace some or all of the occurrences, use Replace.

return to topUsing Find

The Find and Find Next features search for and select words or phrases in the selected story.

  1. Select the text box containing the desired story

  2. From the Edit menu, select Find...
    OR
    Press [Ctrl] + [F]
    The Find and Replace task pane appears.
    Find and Replace task pane

  3. Under Find or Replace, verify that Find is selected

  4. Under Search for, in the Find what text box, type the word or phrase to find

  5. OPTIONAL: To limit your search, under Find options, select Match whole word only and/or Match case

  6. Under Find options, from the Search pull-down list, select the direction to begin your search

  7. Click FIND NEXT
    The first occurrence of your text is found and selected.

  8. To find subsequent occurrences of the word or phrase, continue to click FIND NEXT
    When no more occurrences exist, a dialog box appears.

  9. Click OK

  10. To find another word or phrase, repeat steps 4-9

  11. Click CLOSEClose button

return to topUsing Replace

The Replace and Replace All features find and replace words or phrases in the selected story.

  1. Select the text box containing the desired story

  2. From the Edit menu, select Replace...
    OR
    Press [Ctrl] + [H]
    The Find and Replace task pane appears.
    Find and Replace task pane

  3. Under Find or Replace, verify that Replace is selected

  4. Under Search for, in the Find what text box, type the word or phrase to find

  5. In the Replace with text box, type the replacement word or phrase

  6. OPTIONAL: To further define the search and replace, under Find options, select Match whole word only and/or Match case

  7. Under Find options, from the Search pull-down list, select the direction to begin your search

  8. To find the first occurrence of the word or phrase, click FIND NEXT
    To find and change all occurrences of the word or phrase, click REPLACE ALL
    NOTE: If you choose Replace All, skip to step 10.
    WARNING: Use Replace All with caution. You may change words you did not mean to change.

  9. If you clicked FIND NEXT in step 8, you now have several options:
    • To replace this occurrence and find the next, click REPLACE
    • To leave this occurrence as is and find the next, click FIND NEXT
    • To replace all occurrences of the word, click REPLACE ALL

  10. Click OK

  11. Click CLOSEClose button

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