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Microsoft Publisher 2003

Arranging Pages

Once you have begun working on a publication, you may decide that the number of pages originally assigned to the document is either not enough or too many. You can adjust the number of pages, however, by inserting or removing pages.

return to topInserting Pages

Your page insertion options depend on whether you are viewing your publication in Two-Page Spread view or as individual pages.

Inserting Pages: Individual Pages

  1. Place the insertion point in the page before or after where the additional pages will be inserted

  2. From the Insert menu, select Page...
    The Insert Page dialog box appears.
    Insert Page dialog box

  3. In the Number of new pages text box, type the number of pages to be inserted

  4. To insert the pages before the currently displayed page, select Before current page
    To insert the pages after the currently displayed page, select After current page

  5. Click OK
    The pages are inserted.

Inserting Pages: Two-Page Spread

When working with the Two-Page Spread view, you can insert new pages to the left or right of the two-page spread or between the two pages.

  1. Place the insertion point in the page before or after where the additional pages will be inserted

  2. From the Insert menu, select Page...
    The Insert Page dialog box appears.
    Insert Page dialog box

  3. In the Number of new pages text box, type the number of pages to be inserted

  4. To insert the pages before the left page, select Before left page
    To insert the pages after the right page, select After right page
    To insert the pages between the left and right pages, select Between pages

  5. In the Options section, select the desired option:
     
    Option
    Description
    Insert Blank Pages Inserts blank pages into the document
    Create One Text Frame
    on Each Page
    Inserts a single text frame, or text box, on each page that is added to the document
    Duplicate All Objects
    on Page
    Each new page added will be an exact duplicate of the page number entered in the text box
    Add Hyperlink to
    Web Navigation Bar
    If you are creating a web page, a hyperlink will be created on your web navigation bar for the new page(s)
  6. Click OK
    The pages are inserted.

return to topRemoving Pages

Your page removal options depend on whether you are viewing your publication in Two-Page Spread view or as individual pages.

Removing Pages: Individual Pages

  1. Place the insertion point in the page to be removed

  2. From the Edit menu, select Delete Page...
    The page is removed.

Removing Pages: Two-Page Spread

  1. Place the insertion point in the page(s) to be removed

  2. From the Edit menu, select Delete Page...
    The Delete Page dialog box appears.
    Delete Page dialog box

  3. To delete both displayed pages, select Both pages
    To delete only one of the displayed pages, select Left page only or Right page only
    The page(s) are removed.

return to topRearranging Page Order

Options for changing the order of pages in your publication differ depending on whether you are viewing your document in Two-Page Spread view or viewing individual pages.

Rearranging Single Pages: Drag and Drop

  1. In the Page Sorter toolbar, click, drag, and drop the page in its new position
    A page icon and black arrow indicate where the new page will be located.
    Page Sorter

Rearranging Single Pages: Dialog Box

  1. In the Page Sorter toolbar, right-click on the page you want to move » select Move Page
    The Move Page dialog box appears.
    Move Page Dialog Box

  2. Select a page adjacent to the final desired location of the page being moved

  3. Indicate whether you want the page that is being moved to appear before or after the selected page
    EXAMPLE: If you are moving page four to the position of page three, select after and then select page two from the page list.

  4. Click OK

Rearranging Pages: Two-Page Spread

This options moves pairs of pages. While the pair must be moved as one object, they can be placed in the middle of another pair.

  1. In the Page Sorter toolbar, click, drag, and drop the spread in its new location
    NOTE: When working with the Two-Page Spread view, both pages of the selected spread will appear highlighted in the Page Sorter toolbar.
    Page Sorter toolbar: two page spread

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