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Microsoft PowerPoint 2008

Using the Slide Sorter View

In the Slide Sorter view, you see a miniature of each slide. The Slide Sorter view not only gives you a great view of your presentation as a whole, but it also lets you rearrange and hide your slides. If you wish to increase or decrease the size of the slides you are reviewing, you can adjust the view by zooming in and out as necessary.

The Slides tabSlides Tab in Normal Viewin the Normal view functions the same way as the Slide Sorter view and can perform the functions of rearranging slides as described in this document. The Slides tab also allows you to hide or display text formatting and to see whether slides are hidden.

Return to TopRearranging Slides

Using the Slide Sorter view allows you to easily rearrange your slides by dragging and dropping, cutting and pasting, or copying and pasting.

Rearranging Slides: Dragging and Dropping

Dragging and dropping selected slides is an easy way to move slides anywhere in your presentation.

  1. From the View menu, click Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTER VIEWSlide Sorter icon

  2. Select the slide(s) you want to move
    HINTS:
    To select contiguous slides, press and hold [Shift] while clicking the first and last slides in the desired range.
    To select non-contiguous slides, press and hold [Command key] while clicking each desired slide.

  3. Click and hold the selected slide(s)

  4. Drag the slide(s) into the appropriate position
    A line appears between the slides indicating the placement of the selected slide(s).

  5. Release the mouse button
    The slide(s) appear in a new location.

Rearranging Slides: Cut and Paste

Cutting and pasting slides may work best for large presentations when you may be unable to see the new location on the screen.

  1. From the View menu, click Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTER VIEWSlide Sorter icon

  2. Select the slide(s) you wish to move
    HINTS:
    To select contiguous slides, press and hold [Shift] while clicking the first and last slides in the desired range.
    To select non-contiguous slides, press and hold [Command key] while clicking each desired slide.

  3. From the Edit menu, click Cut
    OR
    Press [control] + click » select Cut

  4. Click in the space where you want the slide(s) inserted
    A line appears between the slides indicating the placement of the selected slide(s).

  5. From the Edit menu, click Paste
    OR
    Press [control] + click » select Paste
    The slide(s) appear in the new location.

Rearranging Slides: Copy and Paste

When you want to duplicate a slide's appearance, using the copy and paste method from the Slide Sorter view works well. You can duplicate a slide and all of its formatting without having to specify each element individually. You can easily manage the placement of the duplicated slides, as well. 

  1. From the View menu, select Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTERSlide Sorter icon

  2. Select the slide(s) you wish to copy
    HINTS:
    To select contiguous slides, press and hold [Shift] while clicking the first and last slides in the desired range.
    To select non-contiguous slides, press and hold [Command key] while clicking each desired slide.

  3. From the Edit menu, click Copy
    OR
    Press [control] + click » select Copy

  4. Click in the space where you want the slide inserted

  5. From the Edit menu, click Paste
    OR
    Press [control] + click » select Paste
    The slide(s) appear in a new location.

Return to TopHiding Slides

When giving your presentation, you may decide to not present certain slides, but you do not want them deleted. PowerPoint allows you to hide selected slides so they will not appear during the slide show. Hiding your slides will not delete them, so if you decide to include the hidden slide, you can easily show it.

  1. From the View menu, click Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTERSlide Sorter icon

  2. Select the slide(s) you wish to hide
    HINTS:
    To select contiguous slides, press and hold [Shift] while clicking the first and last slides in the desired range.
    To select non-contiguous slides, press and hold [Command key] while clicking each desired slide.

  3. From the Slide Show menu, click Hide Slide
    OR
    Press [control] + click » select Hide Slide
    A gray crossed-out box appears over the slide number indicating the slide will not show during the slide show. 

Showing (Unhiding) Slides

The HIDE SLIDE button acts as a toggle between showing and hiding selected slides. If a slide is currently shown, clicking the button will hide it. If a slide is currently hidden, clicking the button will show (unhide) it.

  1. From the View menu, click Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTERSlide Sorter icon

  2. To show a hidden slide, select the hidden slide

  3. From the Slide Show menu, click Hide Slide
    OR

    Press [control] + click » deselect Hide Slide
    The slide will now be shown.

Return to TopAdjusting the View

To make certain formatting decisions, you may need to increase or decrease the size of the Slide Sorter view in order to view all of the slides appropriately.

Adjusting the View: Dialog Box Option

  1. From the View menu, click Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTERSlide Sorter icon

  2. From the View menu, click Zoom...
    The Zoom dialog box appears.
    Zoom dialog box

  3. Select the desired zoom level
    OR
    In the Percent text box, type a value or use the nudge buttons

  4. Click OK

Adjusting the View: Slide Bar Option

  1. From the View menu, select Slide Sorter
    OR
    In the lower left corner of the window, click SLIDE SORTERSlide Sorter icon

  2. On the Standard toolbar, from the Zoom pull-down menu, select the desired zoom level
    Zoom slide bar

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