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Microsoft PowerPoint 2008

Working with SmartArt

Adding SmartArt to your slide show can enhance its effect on your audience. SmartArt graphics group related information and make it easier to explain through visual cues. SmartArt graphics are easily animated, and have dynamic animation options built in corresponding to the shape you are using.

TopInserting SmartArt

You can create SmartArt in the Normal view. To create and insert SmartArt, use the following steps:

  1. From the Insert menu, select SmartArt Graphic...
    The ribbon expands to display the available options.

  2. Select a category of SmartArt

  3. From the gallery, select a SmartArt graphic
    NOTES:
    For more information about SmartArt and the selection process, refer to Working with SmartArt: An Overview.
    The graphic appears on the slide.

Adding Text to SmartArt Using the Text Pane

The SmartArt canvas also provides a text pane that organizes all of your SmartArt graphic's text for you, and allows for easy text editing without the worry of accidentally altering your graphic.

Considerations

Depending on the graphic, pressing [return], [delete], and [tab] in the Text pane affect the shapes in the graphic differently. Depending on the text you have selected, or where you place your cursor, these keys will alter the presentation in the following ways:

To add text to your SmartArt graphic

  1. Click the TEXT PANE ICONText Pane Icon
    The Text Pane appears
    Text Pane
  2. From the Text pane, click within the text placeholder

  3. Type the desired text
    NOTE: The text will fill in the corresponding spot in the canvas.

  4. To close the text pane, click the X in the upper left corner of the pane

Adding Images to SmartArt

Some of the SmartArt graphics are designed to hold pictures as well as text. Use the steps below to insert images into your SmartArt graphic. When you use the pre-designed SmartArt graphics for use with pictures, you will be adding existing images. To add an image from the Internet, you will need to save it to your computer or a disk first. For more information on capturing images, refer to Capturing Images, Sounds, and Movies.

  1. Within the SmartArt diagram, click INSERT PICTUREInsert Picture button
    The Choose a Picture dialog box appears.

  2. Locate and select the desired image

  3. Click INSERT
    Your picture is inserted.

TopMoving SmartArt

After inserting a SmartArt graphic, you may wish to move the graphic on your slide. Follow these steps to position your graphic within your presentation.

  1. Click the SmartArt graphic to select it
    The SmartArt canvas appears.

  2. Position the mouse over the border of the SmartArt canvas
    The cursor becomes a four-sided arrowFour-sided arrow cursor

  3. Click and drag the graphic to the desired location

  4. Release the mouse button
    The SmartArt graphic is moved.

TopResizing SmartArt

You may wish to manipulate the dimensions of your SmartArt graphic after positioning it on your slide. You can resize the entire graphic as a whole, and you can also resize individual pieces inside the canvas. These steps will help you in resizing your SmartArt.

Resizing SmartArt: Mouse Option

  1. Select the SmartArt graphic you want to resize
    The SmartArt canvas appears.

  2. Move your pointer over one of the handles on the border of the canvas
    NOTES:
    Your cursor turns into a double arrow when it is in the correct placeDouble arrow cursor
    To resize the graphic proportionately, use a corner handle and hold the [Shift] key down.

  3. Click and drag the canvas until it is the desired size

  4. Release the mouse button
    The graphic has been resized.

TopCustomizing SmartArt in the Canvas

SmartArt graphics can be customized just like ordinary text and shapes in PowerPoint, with some added features. When working with SmartArt, the shapes and text are locked inside the SmartArt canvas. This means that the objects and text can only be worked with inside the borders of the canvas. The canvas keeps everything within it visible by dynamically resizing and reshaping as you work. For example, if you resize one shape to be very wide, the other shapes will automatically become thin proportionately in order to remain visible.

Resizing Shapes in the Canvas

  1. Select the SmartArt graphic you want to change
    The SmartArt canvas appears.

  2. In the SmartArt canvas, select the object you want to resize

  3. Place your pointer on one of the eight handles surrounding it
    NOTE: Your cursor turns into a double arrow when it is in the correct placeDouble arrow cursor

  4. Click and hold the mouse button

  5. Drag the mouse until the object is the desired size

  6. Release the mouse
    The object is resized.

Moving Shapes in the Canvas

  1. Select the SmartArt graphic you want to change
    The SmartArt canvas appears.

  2. In the SmartArt canvas, select the object you want to move

  3. Place your pointer over the object you wish to move until it becomes a four-sided arrowFour-sided arrow cursor

  4. Click and hold the mouse button

  5. Drag the object to the desired place

  6. Release the mouse
    The object is moved.

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