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Microsoft PowerPoint 2008

Creating an Organization Chart

Organization charts are useful when showing relationships within businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide. 

NOTE: An organization chart behaves like a regular object in PowerPoint. This means that you can manipulate it in the same ways. For more information, refer to Manipulating Objects.

return to topCreating an Organization Chart

One of the easiest ways to add an organization chart to your presentation is to do so when creating a new slide. With this option, the chart is created in the optimum size and placement. You can also add a chart to an existing slide. After the chart is created, it can be resized or moved to accommodate additional elements in the slide.

Creating an Organization Chart: New Slide

  1. Open the presentation where you want to add an organization chart

  2. From the Insert menu, select New Slide
    OR
    Press [Cmd key] + [shift] + [N]
    A new slide appears.

  3. From the Insert menu, select SmartArt Graphics...
    The SmartArt Graphics gallery appears.

  4. Select Hierarchy
    The related SmartArt graphics appear.

  5. Select the desired organization chart
    The organization chart appears in the new slide.

  6. Modify the slide and add text as appropriate

Creating an Organization Chart: Existing Slide

Often you may want to add a chart to a slide you have already created. PowerPoint makes this easy. The chart's size and placement can be adjusted to accommodate the other information on the slide. 

  1. Open the presentation and slide where you want to add the organization chart

  2. From the Insert menu, select SmartArt Graphics...
    The SmartArt Graphics gallery appears.

  3. Select Hierarchy
    The related SmartArt graphics appear.

  4. Select the desired organization chart
    The organization chart appears in the new slide.

  5. Modify the slide and add text as appropriate

return to topModifying Organization Charts

There are many options when making an organization chart. The Text Pane is very helpful in modifying your organization chart.

  1. Open the presentation and the slide with the chart you want to modify

  2. Click the chart
    The Text Pane appears.

The following are available Text Pane options

Button Function
Promote button Promotes the selected text box above or to the right of an existing text box, depending on which text box is selected.
EXAMPLE: If the selected text box is below another text box, the PROMOTE function will put it on the same level as the one that was above it.
Demote button Subordinates the selected text box to an existing text box.
EXAMPLE: If the selected text box was on the same level as another text box, the DEMOTE function will put the selected text box on a lower level.
Add text box button Adds a text box on the same level as the selected text box.
Delete text box button Deletes the selected text box.

Modifying Organization Charts: Modifying Text

 

  1. Click within the shape that contains, or will contain, the text you wish to modify or add

  2. Select the desired text you wish to replace or modify

  3. Type the new text

Modifying Organization Charts: Modifying Style

  1. If the Formatting Palette is not visible click TOOLBOX Toolbox button
    The Formatting Palette appears.

  2. Select the SmartArt Graphic Styles section
    The SmartArt Graphic Styles section expands.
    NOTE: The Styles may vary depending on which organization chart you selected previously.

  3. From the Styles section, select the desired style for the chart

  4. Click COLORSColors Tab

  5. Select desired color scheme for the chart

Modifying Organization Charts: Moving Shapes

  1. Click and drag the text box to a desired position.

Modifying Organization Charts: Modifying Connecting Lines

NOTE:You can make these changes only if you use the Default style from the Organization Chart Style Gallery.

  1. Select the line you wish to modify
    HINT: To select multiple lines, press and hold [shift] while selecting the lines.

  2. If the Formatting Palette is not visible, click TOOLBOXToolbox button
    The Formatting Palette appears.

  3. Select the Colors, Weights, and Fills section
    The Colors, Weights, and Fills section expands.
    Colors, Weights, and Fills section

  4. From the Line options, make the desired changes

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