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Microsoft PowerPoint 2007

Working with Handouts

Distributing handouts during your PowerPoint presentation is a great way to help the audience follow along and take notes. Handouts can be formatted similar to the Slide or Title masters, allowing the customization of fonts, background, and placeholders. Formatting a Handout Master can be useful if you want to include, for example, a department logo or university seal on each page of your handout. Thus, the printed handouts look more polished and professional. You can also customize the headers and footers of your Handout Master.

return to topCreating Handouts

To create handouts, it is convenient to use the Handout Master. The layout options on the Handout Master tab will help condense any presentation into a handout.

  1. Open the slide show to which you would like to add a handout master

  2. From the View tab, in the Presentation Views group, click HANDOUT MASTERHandout Master button
    The window changes to Handout Master view and the Handout Master tab is displayed.

  3. From the Handout Master tab, in the Page Setup group, click SLIDES PER PAGESlides Per Page button» select the desired amount of slides
    NOTE: Three slides per page is often the best choice; slides are printed large enough to be easily read, and there is space on one side of the page for your audience to take notes.

  4. OPTIONAL: Add art, text, headers and footers, date, time, or page numbers to your handouts as desired
    NOTE: For more information, refer to Customizing Handouts.

  5. When finished, from the Handout Master tab, click CLOSE MASTER VIEWClose Master View button

  6. To print handouts, refer to Printing Handouts

return to topAdding Headers and Footers

Handouts with a header and/or footer may be more useful for giving your audience certain information (e.g., date, time, title of presentation), as well as providing you with more options for customizing your printed presentation. For example, a customized footer could include a page number which refers to the page number of the handout, not the slide number. In addition, a customized header could contain the presentation title, so the title appears on every handout page rather than only the first.

  1. From the View tab, in the Presentation Views group, click HANDOUT MASTERHandout Master button
    The window changes to the Handout Master view and the Handout Master tab is displayed.

  2. To add a header, date, footer, or page number, select the appropriate text boxes
    NOTE: Information, including date or page number, can be added to whichever corner text box you desire.

  3. OPTIONAL: If the view is too small,
    1. From the View tab, in the Zoom group, click ZOOMZoom button
    2. Select a preset percentage
      OR
      Customize the percentage using the nudge buttons

  4. In the header or footer text box(es), type the desired text
    NOTE: The information entered in these text boxes automatically appears on every handout page.

  5. When finished, from the Handout Master tab, click CLOSE MASTER VIEWClose Master View button

return to topCustomizing Handouts

You can add images, text, and color to your handouts through the Handout Master view. Like any of the master slides, the Handout Master can be formatted to fit your specific needs. Anything you add to your handouts appears only on the Handout Master and printouts; it will not show up on the individual slide views.

Customizing handouts is similar to customizing any other master slide, whether working with placeholders or inserting date, time, and slide numbers. For more information, refer to Customizing a Slide Master.

return to topPrinting Handouts

PowerPoint offers many formatting options for printing handouts (e.g., coloring, setup, formats). For more information about available printing options, refer to Printing Your Presentation.

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