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Microsoft PowerPoint 2003

Using Sounds and Video

After you have learned the basics of PowerPoint 2003, you can add a little zip to your presentation. To increase its attractiveness, try adding sounds, music, videos, and narration. Having some of these effects in your presentation can capture and focus the audience's attention and enhance the overall effectiveness.

return to topAbout Inserting Sounds and Video

PowerPoint 2003 includes a variety of sounds and videos in the Clip Gallery that are free to use. However, you can also use sound files from other sources, e.g., the Web, CD-ROMs of sound clips, and sound clips that you create. For information on capturing media from the Internet, refer to Capturing Images, Sounds, and Movies.

When you insert sounds or video, you will be inserting them one slide at a time. In order to insert the sound or video, make sure you are viewing the appropriate slide in the Normal view. 

NOTE: After inserting the selected sound or video, an icon appears on the slide. If you do not choose to let PowerPoint automatically start the sound or video, clicking on the icon will commence the operation.

  1. To view your slide in the Normal view, from the View menu, select Normal

return to topInserting Sounds

Sounds can make your presentation more interesting and surprising. If you decide to insert sounds, make sure they are appropriate and do not distract the audience. For sound clip resources or for instructions on saving sound clips from the Web, refer to Capturing Images, Sounds, and Movies: Capturing Sound Clips from the Web.

Inserting Sounds: From Gallery

  1. View the appropriate slide in Normal view

  2. From the Insert menu, select Movies and Sounds » Sound from Clip Organizer...
    The Clip Art task pane appears with all choices displayed.

  3. To search for clips by keyword,
    1. In the Search for text box, type the desired search criteria
    2. Under Results should be, ensure that only Sounds is selected
    3. Click GO
      Matching results appear.

  4. Select the appropriate sound
    An alert box appears asking how you want your sound to start.

  5. If you want your sound to play automatically, click AUTOMATICALLY
    OR
    If you want to start your sound by clicking the mouse, click WHEN CLICKED
    A sound icon appears on your slideSound icon.

Inserting Sounds: From File

  1. View the appropriate slide in Normal view

  2. From the Insert menu, select Movies and Sounds » Sound from File...
    The Insert Sound dialog box appears.

  3. From the Look in pull-down list, navigate to and select the desired sound

  4. Click OK
    An alert box appears asking how you want your sound to start.

  5. If you want your sound to play automatically, click AUTOMATICALLY
    OR
    If you want to start your sound by clicking the mouse, click WHEN CLICKED
    A sound icon appears on your slideSound icon.

Inserting Sounds: Recording Sounds

NOTE: This option will only work if you have a microphone on your computer. 

  1. View the appropriate slide in Normal view

  2. From the Insert menu, select Movies and Sounds » Record Sound...
    The Record Sound dialog box appears.

  3. In the Name text box, type an appropriate name

  4. Click RECORDRecord buttonand record the sound

  5. When finished recording, click STOPStop button

  6. Click PLAYPlay buttonto hear your recording

  7. Click OK
    A sound icon appears on the slide.

return to topInserting Music

While presenting, PowerPoint allows you to play music from a CD. After choosing which slide(s) you want to add music to, you can choose to have the music play automatically or by clicking the mouse. You can also set the track number and specify the length you want the track to play. 

  1. View the appropriate slide in Normal view

  2. From the Insert menu, select Movies and Sounds » Play CD Audio Track...
    The Insert CD Audio dialog box appears.
    Insert CD Audio dialog box

  3. To start music at a specific track, under Clip selection, in the Start at track text box, type the appropriate track number

  4. To start at a specific time within the starting track, in the time...seconds text box, type the appropriate time you want the track to start

  5. To stop music at a specific track, under Clip selection, in the End at track text box, type the appropriate track number

  6. To end at a specific time within the ending track, in the time...seconds text box, type the appropriate time you want the track to end

  7. To have your clip selection play repeatedly from beginning to end, select Loop until stopped

  8. When you are done setting the sound options, click OK
    An alert box appears asking how you want your sound to start.

  9. If you want your sound to play automatically, click AUTOMATICALLY
    OR
    If you want to start your sound by clicking the mouse, click WHEN CLICKED
    NOTE: For the CD to play during your presentation, it must be in the CD-ROM drive of the computer you are presenting on.

return to topInserting Videos

When inserting movies into your presentation, you have two choices. You can choose a movie from your own file, or you can insert a movie or motion clip from the Clip Gallery. PowerPoint automatically has motion clips in the Clip Gallery. Motion clips are like clip art except the images include animation. This animation can be seen when you run the slide show.

NOTE: For resources on finding movies or to learn how to save movies from the Internet, refer to Capturing Video Clips from the Web.

Inserting Movies: From Clip Gallery

  1. View the appropriate slide in Normal view

  2. From the Insert menu, select Movies and Sounds » Movie from Clip Organizer...
    The Clip Art task pane appears with all choices displayed.

  3. Select the appropriate movie
    The movie appears on your slide.

Inserting Movies: From File

  1. View the appropriate slide in Normal view

  2. From the Insert menu, select Movies and Sounds » Movie from File...
    The Insert Movie dialog box appears.

  3. From Look in pull-down list, navigate to and select the desired movie

  4. Click OK
    The movie appears on your slide.

return to topInserting Narration 

Perhaps you would like someone else to speak during the presentation. With PowerPoint 2003, you can record your own narration and select the slide to which you want the narration applied.

NOTE: In order to record narration, you must have a microphone. 

  1. View the appropriate slide in Normal view

  2. From the Slide Show menu, select Record Narration...
    The Record Narration dialog box appears.

  3. If this is the first time you are recording narration, click SET MICROPHONE LEVEL...
    The Microphone Check dialog box appears.

  4. Follow the directions on the Microphone Check dialog box and click OK

  5. To begin recording, from the Record Narration dialog box, click OK
    A slide selection dialog box appears.

  6. To have the recording start on the current slide, click CURRENT SLIDE
    OR
    To have the recording start at the first slide, click FIRST SLIDE
    The slide show automatically starts at the selected slide.

  7. As you go through each slide, add appropriate narration
    NOTE: At the end of the show an alert box appears asking if you want to save slide timings.

  8. To save the slide timings, click SAVE
    OR
    To save only the narration, click DON'T SAVE

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