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Microsoft PowerPoint 2003

Creating an Organization Chart

When creating a PowerPoint presentation, organization charts are useful when showing relationships within businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide. 

NOTE: An organization chart behaves like a regular object in PowerPoint. This means that you can manipulate it in the same ways. 

return to topCreating an Organization Chart

One of the easiest ways to add an organization chart to your presentation is to do so when creating a new slide. With this option, the chart is created in the optimum size and placement. However, you can also add a chart to an existing slide. After the chart is created, it can be resized or moved to accommodate additional elements in the slide.

Creating an Organization Chart: New Slide

  1. Open the presentation where you want to add an organization chart

  2. From the Insert menu, select New Slide
    A new slide and the Slide Layout task pane appear.

  3. Under Other Layouts, select Title and Diagram or Organization Chart
    The new layout is applied.
    Organizational chart in task pane

  4. Double click ADD DIAGRAM OR ORGANIZATION CHARTOrganization Chart icon
    The Diagram Gallery dialog box appears.

  5. Select the Organization Chartinsert Organization Chart

  6. Click OK
    The chart appears on the slide.

  7. Complete the chart as appropriate

Creating an Organization Chart: Existing Slide

Often you want to add a chart to a slide which you have already created. PowerPoint makes this easy as well. The chart's size and placement can be adjusted to accommodate the other information on the slide. 

  1. Open the presentation and slide where you want to add the organization chart

  2. From the Insert menu, select Picture » Organization Chart
    The organization chart appears in your slide.

  3. Complete the organization chart as appropriate

  4. Move and adjust the size of the chart as appropriate

return to topModifying Organization Charts

There are many options when making an organization chart. You can make modifications to the text, shapes and shape location, layout, chart and box style, lines, and background color. The Organization Chart toolbar is very helpful in modifying your organization chart.

NOTE: An organization chart behaves like a regular object in PowerPoint and you can manipulate it in the same ways. For more information, refer to Manipulating Objects.

To access the Organization Chart toolbar:

  1. Open the presentation and the slide with the chart you want to modify

  2. Select the chart
    The Organization Chart toolbar appears.
    Organization Chart toolbar

Modifying Organization Charts: Modifying Text

  1. Click within the shape that contains, or will contain, the text you wish to modify or add

  2. Select the desired text

  3. Type the new text
    The new text will replace the text that was selected in step 2.

Modifying Organization Charts: Adding Shapes

  1. Select the entry you want the new entry to branch from

  2. From the Organization Chart toolbar, click the arrow to the right of INSERT SHAPE » select Subordinate , Coworker or Assistant

Modifying Organization Charts: Moving Shapes

  1. Click on the box and drag it over the box you want to be its manager

Modifying Organization Charts: Adjusting Layout

HINT: Select the shape above the shape you want to adjust.

  1. From the Organization Chart toolbar, from the Layout pull-down list, select the desired option

Modifying Organization Charts: Changing Chart and Box Style

You can add shadows, change the fill color of the boxes, and change the border and line styles in your organization chart.

  1. Select the chart

  2. On the Organization Chart toolbar, click AUTOFORMATAutoformat button
    The Organization Chart Style Gallery appears.

  3. Make the desired selection
    A preview appears in the right of the gallery.

  4. Click OK

Modifying Organization Charts: Adjusting Line Thickness, Style, or Color

NOTE: You can only make these changes if you use the Default diagram style from the Organization Chart Style Gallery.

  1. Select the chart

  2. On the Organization Chart toolbar, from the Select pull-down list, select All Connecting Lines
    All the connecting lines are selected.

  3. On the Drawing toolbar, make desired changes using LINE COLOR Line Color button and LINE STYLE Line Style button

Modifying Organization Charts: Changing Background Color

NOTE: You can only make these changes if you use the Default diagram style from the Organization Chart Style Gallery.

  1. Select the chart

  2. On the Drawing toolbar, click theArrowto the right of FILL COLOR Fill Color button » select the desired color

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