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Microsoft PowerPoint 2004

Creating an Organization Chart

When creating a PowerPoint presentation, organization charts are useful for diagramming businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide.

NOTE: An organization chart behaves like a regular object in PowerPoint and can be manipulated in the same ways.

Return to TopCreating an Organization Chart

One of the easiest ways to add an organization chart to your presentation is to do so when creating a new slide. With this option, the chart is created in the optimum size and placement. However, you can also add a chart to an existing slide. After the chart is created, it may be resized or moved to accommodate additional elements in the slide.

Creating an Organization Chart: New Slide

  1. Open the presentation where you want to add an organization chart

  2. From the Insert menu, select New Slide
    A new slide appears.

  3. From the Format menu, select Slide Layout...
    The Slide Layout dialog box appears.
    Slide Layout dialog box

  4. Under Reapply the current slide layout, select Organization Chart

  5. Click APPLY
    The new slide appears.

  6. Double click DOUBLE CLICK TO ADD ORG CHARTAdd Organization Chart button
    The chart appears in the object window.

  7. Modify the slide as appropriate

Creating an Organization Chart: Existing Slide

Often, you may want to add a chart to a slide you have already created. PowerPoint makes this easy, as well. The chart's size and placement can be adjusted to accommodate the other information on the slide. 

  1. Open the presentation and slide where you want to add the organization chart

  2. From the Insert menu, select Picture » Organization Chart
    The organization chart appears in the object window.

  3. Modify the organization chart as appropriate

Return to TopModifying Organization Charts

There are many options when making an organization chart. The Organization Chart editor is very helpful in modifying your organization chart.

NOTE: An organization chart behaves like a regular object in PowerPoint and you can manipulate it in the same ways. For more information, refer to Manipulating Objects.

Accessing the Organization Chart Editor

  1. Open the presentation and the slide with the chart you want to modify

  2. Double click the chart
    The Organization Chart editor appears.

    Button
    Function
    Subordinate button
    Add a subordinate to an existing box.
    Left co-worker button
    Add a co-worker above or to the left of an existing box.
    Right Co-worker button
    Add a co-worker below or to the right of an existing box.
    Manager button
    Add a manager to an existing box.
    Assistant button
    Add an assistant to an existing box.
    Horizontal Line button
    Click and drag to draw a horizontal or vertical line.
    Diagonal Line button
    Click and drag to draw a diagonal line.
    Connecting Line button
    Connect boxes by clicking and dragging from the edge of one box to the edge of another.
    Rectangle button
    Click and drag the rectangle to make the desired size and shape.

Modifying Organization Charts: Modifying Text

  1. Click within the shape that contains, or will contain, the text you wish to modify or add

  2. Select the text to replace or modify

  3. Type the new text

Modifying Organization Charts: Adding Shapes

  1. On the Organization Chart toolbar, click the desired shape

  2. Within the organization chart, click the shape you want to relate the new shape to

Modifying Organization Charts: Adjusting Layout

  1. From the Style menu, select the desired option

Modifying Organization Charts: Moving Shapes

  1. Click and drag the box to a desired position

Modifying Organization Charts: Modifying Box Formatting

You can add shadows, change the fill color of the boxes, and change the border and line styles in your organization chart.

  1. Select the box you want to change

  2. From the Boxes menu, select the element you want to change
    OR
    Press [control] and select a box » select the element you want to change

  3. Make the desired changes

Modifying Organization Charts: Modifying Connecting Lines

NOTE: You can make these changes only if you use the Default diagram style from the Organization Chart Style Gallery .

  1. Select the line you wish to modify
    HINT: To select multiple lines, press and hold [shift] while selecting the lines.

  2. From the Lines menu, select Thickness, Style, or Color...
    OR
    Press [control] and select a line » select Thickness, Style, or Color...

  3. Make the desired changes

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