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Microsoft PowerPoint 2003

Working with Handouts

Distributing handouts during your PowerPoint presentation is a great way to help the audience follow along and take notes. Handouts can be formatted similar to the Slide or Title masters. Formatting a Handout Master can be useful if you want to include, for example, a department logo or university seal on each page of your handout. Thus, the printed handouts look more polished and professional. You can also customize the headers and footers of your Handout Master.

return to topCreating Handouts

To create handouts, you must use the Handout Master. The layout options on the Handout Master View toolbar will help condense any presentation into a handout.

  1. From the View menu, select Master » Handout Master
    The Handout Master view appears.
    The Handout Master View toolbar appears.
    Handout Master View toolbar

  2. From the Handout Master View toolbar, select the desired layout:

    Button Description
    Shows positioning of 1-per-page handouts button Shows positioning of 1 slide-per-page handouts
    Shows positioning of 2-per-page handouts button Shows positioning of 2 slides-per-page handouts
    Shows positioning of 3-per-page handouts button Shows positioning of 3 slides-per-page handouts
    Shows positioning of 4-per-page handouts button Shows positioning of 4 slides-per-page handouts
    Shows positioning of 6-per-page handouts button Shows positioning of 6 slides-per-page handouts
    Shows positioning of 9-per-page handouts button Shows positioning of 9 slides-per-page handouts
    Shows positioning of outline button Shows positioning of outline

  3. OPTIONAL: If appropriate, you can add art, text, headers and footers, date, time, or page numbers to your handouts
    NOTE: For more information, refer to Customizing Handouts.

  4. When finished, on the Handout Master View toolbar, click CLOSE MASTER VIEW

  5. To print handouts, refer to Printing Handouts

return to topAdding Headers and Footers

Handouts with a header and/or footer may be more useful for giving your audience certain information (e.g., date, time, title of presentation). Once you are in the Handout Master view, header and footer text boxes automatically appear. You can easily type your header, footer, date, and page number from this view.

Using headers and footers in your handouts provides you with more options for customizing your printed presentation. For example, a customized footer could include a page number referring to the page number of the handout, rather than the slide number. In addition, a customized header could contain the presentation title, so that the title appears on every handout page rather than only the first.

  1. From the View menu, select strong>Master » Handout Master
    The Handout Master view appears.
    The Handout Master View toolbar appears.

  2. To add header, date, footer, or page number, select the appropriate text boxes
    HINT: If the view is too small, on the Standard toolbar, from the Zoom pull-down list, select a larger percentage

  3. In the header or footer text box(es), type the desired text
    NOTE: The information entered in these text boxes automatically appears on every handout page.

return to topCustomizing Handouts

You can add images, text, and color to your handouts through the Handout Master view. Like any of the master slides, the Handout Master can be formatted to fit your specific needs. Anything you add to your handouts appears only on the Handout Master and printouts; it will not show up on the individual slide views.

Customizing handouts is similar to customizing any other master slide. For more information, refer to Customizing a Master Slide.

return to topPrinting Handouts

PowerPoint offers many formatting options for printing handouts (e.g., coloring, setup, formats). For more information about available printing options, refer to Printing Your Presentation.

NOTE: In the Print dialog box, you must select the number of Slides per page that matches the layout you chose on the Handout Master.

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