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Microsoft Outlook 2007

Working with Quick Parts

An Outlook email Quick Part is a block of text that you can insert in an email message. You can use Quick Parts for information that you frequently use to share. Instead of retyping the information each time, simply use Quick Parts. This document discusses the procedures for creating and saving Quick Parts and adding Quick Parts to an email.

return to topCreating and Saving Quick Parts

Using Outlook's Quick Parts feature is a simple and convenient way to avoid having to repeatedly type the same information in many of your email messages. The following steps will take you through creating and saving Quick Parts.

  1. On the Standard toolbar, click NEW MAIL MESSAGENew Mail Message button
    A new untitled Message window appears.

  2. In the body of the message, type the text that you will be using as a Quick Part

  3. Select the text that you will be using
    Selected text

  4. From the Insert command tab, in the Text group, select Quick PartsQuick Parts button» Save Selection to Quick Part Gallery...
    The Create New Building Block dialog box appears.
    Create New Building Block dialog box

  5. In the Name text box, type a name for the Quick Part

  6. OPTIONAL: Complete the rest of the dialog box

  7. Click OK
    The Quick Part is saved. You are returned to the body of your message.

return to topAdding Quick Parts to an Email

Once you have created and saved a Quick Part, you are now ready to add the Quick Part to any email message.

  1. On the Standard toolbar, click NEW MAIL MESSAGENew Mail Message button
    A new untitled Message window appears.

  2. Complete the To and Subject lines as appropriate

  3. In the message body, place the insertion point where you want to add the Quick Part
    NOTE: A Quick Part can be added anywhere in a message.

  4. From the Insert command tab, in the Text group, select Quick PartsQuick Parts button» the desired Quick Part
    The Quick Part will appear in the body of the message.

  5. Complete the text of the message

  6. Click SENDSend button
    Your message is sent to the selected recipients and the window closes.

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