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Microsoft Outlook 2007

Using the Email Voting Option

The Voting feature allows you to send out an inquiry and have your recipients vote on it. Once recipients have responded with their vote, you can view both individual votes and all votes.

There are three main areas of the Voting feature.

Considerations

To maximize the effectiveness of your voting message, consider the following as you compose the message.

return to topCreating a Voting Message

The Voting feature of Outlook 2007 allows you to send a message requesting the recipient's vote. The recipient then votes using the choices that you designate.

Creating a Voting Message: Default Voting Buttons

Outlook provides three pre-defined voting options: Approve/Reject, Yes/No, and Yes/No/Maybe.

  1. On the Standard toolbar, click NEW MAIL MESSAGENew Mail Message button
    A new mail message appears.

  2. Select the Options tab

  3. In the Tracking group, click USE VOTING BUTTONSUse Voting Buttons button» select the desired voting response options
    NOTE: There will be no visible change to your message.

  4. In the To... text box, type the addresses of the voting message's recipients

  5. In the Subject text box, type a subject line for your message

  6. In the message body, type your voting message
    HINT: It is recommended that you inform your recipients how to cast their vote.
    Suggested language

  7. Click SENDSend button

Creating a Voting Message: Custom Voting Buttons

If the pre-defined voting options do not meet your needs, Outlook allows you to create your own voting options to better suit your question.
EXAMPLE: If your question was "Where would you prefer to meet?" you could customize the voting options to be "On campus" and "Off campus."

  1. On the Standard toolbar, click NEW MAIL MESSAGENew Mail Message button
    A new mail message appears.

  2. From the Options tab, in the Tracking group, select USE VOTING BUTTONS » Custom
    The Message Options menu appears.

  3. In the Voting and Tracking options section, in the Use voting buttons text box, type your desired response choice
    NOTE: Separate each choice with a semicolon.
    Custom Choice Box

  4. Click CLOSE
    NOTE: There will be no visible change to your message.

  5. In the message body, type your voting message
    HINT: It is recommended that you inform your recipients how to cast their vote.
    Suggested language

  6. Click SENDSend button

return to topCasting Your Vote

When you have received a voting message, you can simply vote or you can vote and reply on its topic.

Casting Your Vote: Without a Typed Reply

  1. Navigate to and double click the desired voting message

  2. In the header of the message, click VOTE » select your voting response
    Voting Choices Menu
    A dialog box appears.

  3. To send your response without a typed reply, select Send the response now

  4. Click OK
    The vote is sent.

Casting Your Vote: With a Typed Reply

  1. Navigate to and double click the desired voting message

  2. In the header of the message, click VOTE » select your voting response
    Voting Choices Menu
    A dialog box appears.

  3. To send your response with a typed reply, select Edit the response before sending

  4. Click OK

  5. In the body of the message, type your reply

  6. Click SENDSend button
    The vote is sent.

return to topTallying Votes

Viewing all votes allows you to see how many respondents voted on each choice designated; essentially it allows you to tally votes without having to view each individual vote separately.

  1. Navigate to and double click the desired voting message

  2. Above the From address, click the VOTE INDICATOR BAR
    Vote Indicator

  3. Click VIEW VOTING RESPONSES
    The total replies of each category are shown above the recipient/response box.

  4. To return to the message, exit the View Voting Responses window

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