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Microsoft Outlook 2007

Message Options

You have several options available while sending messages using Outlook. You can alert your recipient to a high priority message, send a blind carbon copy of a message to someone, receive notification that your message has been delivered or read, set a message's delivery or expiration date, and redirect replies from a message to another email address.

return to topSetting Message Priority

When sending a high priority message, you may want to flag the message so the recipient has a visual cue of its importance. With Outlook, you can indicate High or Low importance.

  1. Create a message

  2. To flag your message with a high priority, from the Message command tab, in the Options group, click HIGH IMPORTANCEHigh Importance button
    To flag your message with a low priority, from the Message command tab, in the Options group, click LOW IMPORTANCELow Importance button

return to topSending a Blind Carbon Copy

When composing a message, it is sometimes appropriate to send a blind carbon copy (Bcc). For example, if you have a very large list of recipients, you can use a blind carbon copy so that recipients will not have to scroll through a long header of recipients in order to get to the message.

NOTE: Recipients listed in the To or Cc fields will be unaware that recipients listed in the Bcc field are also receiving the message.

  1. Create the message

  2. If the Bcc field is not displayed, from the Options tab, in the Fields group, click SHOW BCCShow Bcc button

  3. In the Bcc field, type the email address of the person(s) to receive the blind carbon copy

  4. Click SENDSend button
    The message is sent and the window closes.

return to topRequesting a Receipt

A message recipient may tell you if a message has been delivered and/or read. With Outlook, you can request either option. The delivery receipt works with multiple email systems and is automatically generated when the message has been delivered to the recipient's mailbox. The read receipt is generated when the message is opened. When generated, receipts will appear in your Inbox with other incoming email. Both receipt options can be selected simultaneously.

NOTE: The recipient has the option whether or not to send a read receipt to the sender. Read receipts cannot be sent by users who are not using Outlook.

  1. Create the message

  2. To receive a delivery receipt, from the Options tab, in the Tracking group, select Request a Delivery Receipt
    NOTE: The option is selected if a checkmark appears.

  3. To receive a message read receipt, from the Options tab, in the Tracking group, select Request a Read Receipt
    NOTE: The option is selected if a checkmark appears.

  4. Click SENDSend button
    The message is sent with receipt requests.

return to topControlling the Delivery of a Message

Outlook 2007 allows you to control when a message will be delivered and create a time when it will no longer be available to be read. You can write a message and set it to delay delivery until a certain time. Additionally, if a message has relevance for only a certain time period, you can make unread copies of it unavailable after a certain time.

  1. Create the message

  2. From the Options tab, in the More Options group, click DELAY DELIVERYDelay Delivery button
    The Message Options dialog box appears.
    Message Options dialog box

  3. To establish a delivery time
    1. In the Delivery options section, select Do not deliver before
    2. From the corresponding pull-down lists, select the date and time parameters

  4. To make the message unavailable after a certain time
    1. Select Expires after
    2. From the corresponding pull-down lists, select the date and time parameters

  5. Click CLOSE

  6. Click SENDSend button
    The message is sent with the correct delivery directions.

return to topRedirecting Replies to a Message

There may be times when you send a message on behalf of a group and someone else handles the responses. For example, as the president of an organization, you announce an upcoming conference but the secretary of the organization will handle inquiries and reservations received as a result of your message. With this option you can redirect replies to another email address.

  1. Create the message

  2. From the Options tab, in the More Options group, click DIRECT REPLIES TODirect Replies To button
    The Message Options dialog box appears.
    Message Options dialog box

  3. In the Delivery options section, select Have replies sent to

  4. In the corresponding text box, type the username or email address
    OR
    To select a user from the Global Address list, click SELECT NAMES...
    NOTE: For more information on using the Global Address list, refer to Locating Recipients.

  5. Click CLOSE

  6. Click SENDSend button
    The message is sent and the window closes.

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