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Microsoft Outlook 2007

Modifying Appointments and Events

Appointment and event times and dates may change. If you have Events or Appointments which need to be altered after you have already created them, you do not need to recreate them to change their attributes. Outlook's Calendar allows you to easily make modifications.

return to topChanging Appointments or Events

Changes to Appointments and Events can occur for many reasons: location change, date change, allotted time change, and so forth. Sometimes you will need to access the Appointment dialog box to make the required changes. Other times, you can drag-and-drop the Appointment or Event to a new time.

Changing Appointments or Events: Dialog Box

  1. In the Navigation pane, click CALENDARCalendar button
    The Calendar view appears.

  2. In your Calendar, double click the Appointment or Event to change
    The Appointment or Event dialog box appears.
    Event dialog box

  3. If you selected a recurring Appointment or Event, from the confirmation dialog box that appears, select whether you want to open the selected occurrence or the series of occurrences.

  4. Make the desired changes
    NOTE: To alter the Start or End times, change the Start time information first. Changing the End time information first may give you a warning message indicating a time conflict.

  5. OPTIONAL: To change the recurrence settings
    1. Click RECURRENCERecurrence button
    2. Make the desired changes
      HINT: For more information on Recurring Events, see Scheduling Events.

    3. Click OK
  6. Click SAVE & CLOSESave & Close button
    The Appointment or Event dialog box closes.

Changing Appointments or Events: Drag-and-Drop

If you only need to alter the date or time length of your Appointment or Event, you can drag the Appointment or Event within a particular day or onto a date in the month section.

  1. In the Navigation pane, click CALENDARCalendar button
    The Calendar view appears.

  2. Select the appropriate Calendar view
    NOTES:
    To move an Appointment or Event to a new date, you must use either the Week or Month view.
    For more information on Calendar views, refer to The Calendar Environment.

  3. To change the time or date, click and drag the desired Appointment or Event to the new date and/or time

  4. To change the duration, click and drag the border of the Appointment or Event to the desired length of time

return to topDeleting Appointments or Events

When Appointments or Events are cancelled or if you no longer plan to attend, you can delete them.

  1. In the Navigation pane, click CALENDARCalendar button
    The Calendar view appears.

  2. Click the Appointment or Event you want to delete

  3. From the Edit menu, select Delete
    The Appointment or Event is deleted.

  4. If you selected a recurring Event, a dialog box appears
    1. To delete only the selected occurrence, select Delete this occurrence
    2. To delete all instances of the selected Event, select Delete the series
      The Appointment or Event is deleted.

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