Microsoft Outlook 2007

Modifying Appointments and Events

Appointment and event times and dates may change. If you have Events or Appointments which need to be altered after you have already created them, you do not need to recreate them to change their attributes. Outlook's Calendar allows you to easily make modifications.

Changing Appointments or Events
Deleting Appointments or Events

Changing Appointments or Events

Changes to Appointments and Events can occur for many reasons: location change, date change, allotted time change, and so forth. Sometimes you will need to access the Appointment dialog box to make the required changes. Other times, you can drag-and-drop the Appointment or Event to a new time.

Changing Appointments or Events: Dialog Box

In the Navigation pane, click CALENDAR
The Calendar view appears.
In your Calendar, double click the Appointment or Event to change
The Appointment or Event dialog box appears.
If you selected a recurring Appointment or Event, from the confirmation dialog box that appears, select whether you want to open the selected occurrence or the series of occurrences.
Make the desired changes
NOTE: To alter the Start or End times, change the Start time information first. Changing the End time information first may give you a warning message indicating a time conflict.
OPTIONAL: To change the recurrence settings
1. Click RECURRENCE
2. Make the desired changes
  HINT: For more information on Recurring Events, see Scheduling Events.
3. Click OK
Click SAVE & CLOSE
The Appointment or Event dialog box closes.

Changing Appointments or Events: Drag-and-Drop

If you only need to alter the date or time length of your Appointment or Event, you can drag the Appointment or Event within a particular day or onto a date in the month section.

In the Navigation pane, click CALENDAR
The Calendar view appears.
Select the appropriate Calendar view
NOTES:
To move an Appointment or Event to a new date, you must use either the Week or Month view.
For more information on Calendar views, refer to The Calendar Environment.
To change the time or date, click and drag the desired Appointment or Event to the new date and/or time
To change the duration, click and drag the border of the Appointment or Event to the desired length of time

Deleting Appointments or Events

When Appointments or Events are cancelled or if you no longer plan to attend, you can delete them.

In the Navigation pane, click CALENDAR
The Calendar view appears.
Click the Appointment or Event you want to delete
From the Edit menu, select Delete
The Appointment or Event is deleted.
If you selected a recurring Event, a dialog box appears
1. To delete only the selected occurrence, select Delete this occurrence
2. To delete all instances of the selected Event, select Delete the series
  The Appointment or Event is deleted.