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Microsoft Outlook 2007

Scheduling Events

In Outlook 2007, an Event is an appointment extending beyond 24 hours such as a trade show or a vacation. Events can be scheduled in two forms: Recurring and single. A single Event happens only the first time it is scheduled. A Recurring Event, such as a birthday or anniversary, repeats on certain days based on parameters you set. Events and Recurring Events do not occupy blocks of time in Calendar; instead, they appear in banners.

return to topScheduling a New Event

You can schedule All Day Events in Outlook 2007 using the Calendar feature.

  1. In the Navigation pane, click CALENDARCalendar button
    The Calendar view appears.

  2. From the Actions menu, select New All Day Event
    An Untitled - Event dialog box appears.
    Event dialog box

  3. In the Subject and Location text boxes, type the desired information

  4. To add the desired start and end times, in the Start time and End time text boxes, type the desired dates and times
    OR
    Use the Start time and End time pull-down lists to select the desired dates and times

  5. OPTIONAL: To receive a reminder, from the Event command tab, in the Options section, from the Reminder pull-down list, select how much time in advance you want to be reminded

  6. OPTIONAL: To adjust how the Event appears to others, in the Options section, from the Show As pull-down list, select the desired option
    HINT: Options include Free, Tentative, Busy, or Out of Office.

  7. OPTIONAL: To assign a category to the Event, from the Options section, click CATEGORIZECategorize button» select a category color

  8. In the description text box, add a description or notes about the event

  9. Click SAVE & CLOSESave & Close button
    The Event dialog box closes.

return to topScheduling a Recurring Event

To schedule a recurring event, complete the following steps:

  1. In the Navigation pane, click CALENDARCalendar button
    The Calendar view appears.

  2. From the Actions menu, select New All Day Event
    An Untitled - Event dialog box appears.
    Event dialog box

  3. In the Subject and Location text boxes, type the desired information

  4. Click RECURRENCERecurrence button
    The Appointment Recurrence dialog box appears.
    Appointment Recurrence dialog box

  5. To add the desired start and end times, in the Start time and End time text boxes, type the desired dates and times
    OR
    Use the Start time and End time pull-down lists to select the desired dates and times

  6. Under Recurrence pattern, select how often you want the Event to recur

  7. Under Range of recurrence, select the range of time during which the Event will recur

  8. Click OK
    The Appointment Recurrence dialog box closes.

  9. OPTIONAL: To adjust how the Event appears to others, in the Options section, from the Show As pull-down list, select the desired option
    HINT: Options include Free, Tentative, Busy, or Out of Office.

  10. OPTIONAL: To receive a reminder, from the Event command tab, in the Options section, from the Reminder pull-down list, select how much time in advance you want to be reminded

  11. OPTIONAL: From the Options section, click CATEGORIZECategorize button» select a category color

  12. In the description text box, add a description or notes about the event

  13. Click SAVE & CLOSESave & Close button
    The Event dialog box closes.

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