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Microsoft Outlook 2007

The Calendar Environment

The Calendar environment is a specific mode within the larger Outlook environment. It has its own set of features and options which help you to build a functional and complete calendar. The Calendar environment not only allows you to set up your schedule, but also to set reminders and display your upcoming days or months in different views (i.e., the Appointment view allows you to see all of your upcoming scheduled appointments and events). The following document provides a general overview of the Outlook Calendar and discusses the different Calendar views.

return to topAbout Calendar

Calendar is Outlook's feature that allows you to record your daily, weekly, and monthly events and appointments. It also allows you to record events and to set reminder notices for Appointments (items shorter than 24 hours) and Events (items longer than 24 hours). The following graphic represents just one of many calendar views: Day/Week/Month.

partial View of a Calendar

return to topSelecting a Calendar View

Calendar views can be adjusted so you can view a day, week, or month (with or without mini-months and a task list). Personal preference and current needs will determine which view is best for you. You can change views through the View menu or the Advanced toolbar.

Selecting a Calendar View: Menu Option

  1. From the Go menu, select Calendar
    OR
    From the Navigation pane, click CALENDAR Calendar button
    The Calendar appears.

  2. From the View menu, select Current View » select the desired view

Selecting a Calendar View: Toolbar Option

  1. From the Go menu, select Calendar
    OR
    From the Navigation pane, click CALENDARCalendar button
    The Calendar appears.

  2. If the Advanced toolbar is not displayed, from the View menu, select Toolbars » Advanced
    The Advanced toolbar appears.
    NOTE: The toolbar is displayed if a checkmark appears.

  3. On the Advanced toolbar, from the Current View pull-down list, select the desired view
    Current View pull-down list

Day/Week/Month
This view allows you to see a basic calendar by the day, week, or month.
NOTE: To see descriptions or notes on your Appointments in this view, click the desired Appointment or Event.

Day/Week/Month View With AutoPreview
An altered version of the Day/Week/Month view that shows notes attached to Appointments directly on your calendar.

All Appointments
Displays a list of your Appointments and Events.

Active Appointments
Shows you only upcoming or current Appointments.

Events
Shows you Events listed in the Calendar.

Annual Events
Displays Events which you have set as recurring annually.

Recurring Appointments
Shows all recurring Appointments.

By Category
Allows you to see and organize all of your Events/Appointments into colored categories.
HINT:
For more information refer to Color Coding Appointments.

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