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Microsoft Outlook 2003

Creating a Public Calendar

All Outlook client users can see the listing of materials in public folders, but permissions have to be set appropriately for users to see the contents of the folders. The organization of public folders is based on the University organization. Permission for adding information to folders is based on membership of the group. For example, members of the math department can add or delete information from the math public folder but not from the English public folder. A public folder can also be a public calendar.

If you cannot create a calendar within your department's main public folder, contact the LTS Help Desk (836-5711 or helpdesk@uwec.edu) and they will have your name added to the permissions list. For more information about permissions, refer to Sharing Your Calendar: Setting Permissions.

  1. Open Outlook

  2. From the Go menu, select Folder List

  3. Click the plus (+) sign or arrow next to Public Folders

  4. Locate your public folder
    HINT: Click the plus signs or arrows as necessary to review the subfolders.

  5. Select the folder name you would like your calendar to be a subset of

  6. From the File menu, select  New » Folder...
    The Create New Folder dialog box appears.
    Create New Folder dialog box

  7. In the Name text box, type a name for the calendar

  8. From the Folder contains pull-down list, select the appropriate option
    NOTE: For a calendar, select Calendar Items.

  9. From the scroll box box, confirm the location of the new calendar

  10. Click OK
    The new calendar is created.

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