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Microsoft Outlook 2003

Granting Others Access to Your Calendar

Establishing permissions allows you to determine who you share your Calendar with and the kind of access those people have to your Calendar. Access can be provided to allow others to make appointments on your Calendar or for others to merely view your Calendar. For more information on how to share your Calendar, refer to Shared Calendars and Sharing Your Calendar with Department Members

return to topGranting Access to Your Calendar

The following section provides instructions for granting other users' access to your calendar.

  1. From the Navigation pane, click CALENDAR
    Your Calendar appears.
    Calendar pane

  2. From the Calendar pane, click SHARE MY CALENDAR...
    The Calendar Properties dialog box appears. 

  3. Select the Permissions tab
    Calendar Properties dialog box

  4. Click ADD...
    The Add Users dialog box appears.
    Add Users dialog box

  5. From the scroll box, select the name(s) of users (department, special group, or individual) you want to have access to your calendar. 

  6. Click ADD
    The group name appears in the Add Users dialog box.

  7. OPTIONAL: If you would like to add additional users, repeat steps 5 and 6

  8. Click OK
    You are returned to the Calendar Properties dialog box.

  9. Under Name, select the name or group you just added

  10. Under Permissions, from the Permission Levels pull-down list, select the appropriate choice
    NOTE: Based on your selection, the default permissions for that level appear checked. 
    Permissions section

  11. Select or deselect the specific permissions given for that level as appropriate

  12. If you added more than one group or individual, repeat steps 9 - 11

  13. Click OK

return to topRemoving Access to Your Calendar

The following section provides instructions for removing other users' access to your calendar.

  1. From the Navigation pane, click CALENDAR
    Your Calendar appears.

  2. From the Calendar pane, click SHARE MY CALENDAR...
    The Calendar Properties dialog box appears. 

  3. Select the Permissions tab
    Calendar Properties dialog box

  4. Under Name, select the name you wish to remove

  5. Click REMOVE

  6. Click OK

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