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Microsoft Outlook 2003

Scheduling Events

An event is something extending beyond 24 hours. According to Calendar's Help feature, examples include a trade show, the Olympics, a vacation, or a seminar. An annual event, such as a birthday or anniversary, occurs yearly on a specific date, while an event occurs once and can last for one day or several days. Events and annual events do not occupy blocks of time in Calendar; instead, they appear in banners.

return to topScheduling a New Event

If you want to schedule just one new event, the following instructions will assist you:

  1. Open your calendar

  2. From the Actions menu, select New All Day Event
    The Event dialog box appears.
    Event dialog box

  3. In the Subject and Location text boxes, type the appropriate information

  4. To add the desired start and end times, in the Start time and End time text boxes, type or use the pull-down lists

  5. OPTIONAL: To receive a reminder,
    1. Select Reminder
    2. From the Reminder pull-down list, select the amount of time before the meeting you wish to be reminded

  6. OPTIONAL: To adjust how the appointment appears to others, from the Show Time as pull-down list, select the desired option
    HINT: Options include Free, Tentative, Busy, or Out of Office.

  7. OPTIONAL: From the Label pull-down list, select a label color

  8. In the description text box, add a description or notes about the event

  9. Click SAVE AND CLOSE

return to topScheduling a Recurring Event

To schedule a recurring event (one that will repeat) complete the following steps:

  1. Open your calendar

  2. From the Actions menu, select New All Day Event
    The Event dialog box appears.

  3. In the Subject and Location text boxes, type the appropriate information

  4. Click RECURRENCE Recurrence button
    The Appointment Recurrence dialog box appears.
    Appointment Recurrence dialog box

  5. To add the desired start, end, and duration information, in the Start, End, and Duration text boxes, type or use the pull-down lists

  6. Under Recurrence pattern, make the desired adjustments

  7. Under Range of recurrence, make the desired adjustments

  8. Click OK
    You are returned to the Event dialog box.

  9. OPTIONAL: To adjust how the appointment appears to others, from the Show time as pull-down list, select the desired option
    HINT: Options include Free, Tentative, Busy, or Out of Office.

  10. Click SAVE AND CLOSE

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