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Microsoft Office 2008

Working with Spell Check

Spell Check is a feature that checks for spelling errors in a document. Spell Check can be useful in preventing embarrassing mistakes, but be aware that Spell Check cannot detect usage errors such as their vs. there.

NOTE: Although options and instructions vary slightly by program, the Spell Check feature is available in all Office programs. This document uses Word's Spell Check feature as an example.

return to topActivating Automatic Spell Check

By default, Spell Check is automatically on whenever an Office program is open. When you turn this feature off, Spell Check will not run as you work on your document. You can also check the spelling in a document after you are finished typing.

  1. From the Tools menu, select Spelling and Grammar...
    OR
    Press [alt] + [Command key] + [L]
    The Spelling and Grammar dialog box appears.
    Spelling and Grammar dialog box

  2. In the Spelling and Grammar dialog box, click OPTIONS...

  3. To activate Automatic Spell Check, in the Spelling section, select Check spelling as you type
    NOTE: The option is selected if a checkmark appears in front of it.

  4. Click OK

return to topCorrecting Spelling

When the dictionary recognizes a word as misspelled, the word is underlined with a wavy red line. You can correct misspelled text through the Quick menu or through a dialog box. For words that are often misspelled or mistyped, you may use AutoCorrect to automatically correct the mistakes as they are typed.

Correcting Spelling: Quick Menu Option

Using the Quick menu to modify misspelled text allows you to manage your misspelled word(s) quickly and easily.

  1. Press [control] and click the misspelled word » select the appropriate option:

Spelling Suggestions
Gives suggestions for correcting the misspelled word

Ignore
Ignores that instance of the word

Ignore All
Ignores that word and every other instance of that word

Add
Adds the word to the custom dictionary

AutoCorrect
Provides word choices for the automatic correction of the misspelled word

Spelling...
Opens the Spelling dialog box, which allows you to change the misspelled word

 

Correcting Spelling: Dialog Box Option

Using the dialog box option is a little more time-consuming, but you have more options for correcting misspelled words. 

  1. From the Tools menu, select Spelling and Grammar...
    OR
    Press [alt] + [Command key] + [L]
    The Spelling and Grammar dialog box appears.
    Spelling and Grammar dialog box

  2. Select the desired option for each misspelling
    NOTE: The dialog box options include all Quick menu options in addition to the following options.

    Ignore
    Ignores that singular occurrence of the word

    Ignore All
    Ignores all occurrences of the word

    Change
    Changes the word to the selected suggestion

    Change All
    Changes all identical misspellings to the selected suggestion

  1. When Spell Check is complete, in the dialog box that appears, click OK
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