Microsoft Office 2007/2008

Creating a PDF File

Microsoft Office offers a PDF creator which converts files to a PDF. A PDF file is similar to a photograph of a document; the file is not editable and, depending on the PDF-creating program, may or may not allow the text to be searched or copied. The Microsoft Office PDF creator, the creator detailed in this document, creates PDFs in which text can be searched and copied.

Windows:

Open the desired file
If you have made any changes to your file, save your file
From the OFFICEbutton, select Save As » PDF or XPS
The Publish as PDF or XPS dialog box appears
From the Save in pull-down list, navigate to the desired save location
In the File name text box, type the name of the file
From the Save as type pull-down list, verify that PDF (*.pdf) is selected
OPTIONAL: To view the PDF file after it is saved, select Open file after publishing
NOTE: The option is selected if a checkmark appears before it.
Click PUBLISH
The file is saved as a PDF.

Macintosh:

Open the desired file
If you have made any changes to your file, save your file
From the File menu, select Save As...
The Save As dialog box appears.
In the Save As text box, type a name for the PDF file
Use the Where pull-down menu to select the desired save location
From the Format menu, select PDF
Click SAVE
The file is saved as a PDF.