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Microsoft Office 2003

Keyboard Shortcuts

Keyboard shortcuts make quick navigation in your Office documents possible. Instead of using the mouse, you can press keys to perform the same actions. Keyboard shortcuts exist for virtually every navigational and managing option in Office 2003. This document will provide instructions on the most common and useful shortcuts.

return to topFile Operations

Some of the most common operations used in Office include opening, closing, saving, and printing. Because these operations are used so commonly, using the keyboard shortcuts can simplify and speed up the process. The following table provides the action and the shortcut key command needed to perform each action.

NOTE: Notice that at the beginning of certain keyboard shortcuts, a red arrow appears (Popular), signifying the popularity of that particular shortcut.

  Action Key Command
Popular Open a file [Ctrl] + [O]
Popular Close a file [Ctrl] + [W]
Popular Save a file [Ctrl] + [S]
Popular Print a file [Ctrl] + [P]

return to topEdit Operations

Editing operations such as cut, copy, paste, and check spelling are also used frequently. Rather than spending time searching the file or quick menus for these editing options, you can save time using the shortcut key operations.

  Action Key Command
Popular Cut [Ctrl] + [X]
Popular Copy [Ctrl] + [C]
Popular Paste [Ctrl] + [V]
Popular Check spelling [F7]

return to topSelecting Text

In order to format text, it must be selected. You can navigate around the document and select appropriate text with shortcut keys, rather than highlighting using the mouse. These key commands allow you to select as much or as little text as you need.

  Action Key Command
Popular Select all [Ctrl] + [A]
  Select one character to the right [Shift] + [Right Arrow]
  Select one character to the left [Shift] + [Left Arrow]
  Select to the beginning of a word [Control] + [Shift] + [Left Arrow]
  Select to the end of a word [Control] + [Shift] + [Right Arrow]
Popular Select to the end of the line [Shift] + [End]
Popular Select to the beginning of the line [Shift] + [Home]
  Select one line down [Shift] + [Down Arrow]
  Select one line up [Shift] + [Up Arrow]
  Select to the end of the paragraph [Ctrl] + [Shift] + [Down Arrow]
  Select to the beginning of the paragraph [Ctrl] + [Shift] + [Up Arrow]
  Select one screen down [Shift] + [Page Down]
  Select one screen up [Shift] + [Page Up]
Popular Select to the beginning of the document [Ctrl] + [Shift] + [Home]
Popular Select to the end of the document [Ctrl] + [Shift] + End]

return to topUndo and Redo Options

When making quick adjustments to your document, you may want to undo or redo the most recent action(s) performed. These keyboard shortcuts can save you time by not having to scroll through the Edit menu or access the Standard toolbar to perform the action.

  Action Key Command
Popular Undo previous action [Ctrl] + [Z]
Popular Redo previous action [Ctrl] + [Y]
Popular Cancel any action [Esc]

return to topCurrent File Navigation

Depending on your editing style, you may find navigating through your currently opened document via keyboard shortcuts to be the fastest and easiest. For example, if you wanted to be at the top of the next page, you can simply press two keys instead of scrolling up the page with the mouse.

  Action Key Command
Popular Move one character to the left [Left Arrow]
Popular Move one character to the right [Right Arrow]
  Move one word to the left [Ctrl] + [Left Arrow]
  Move one word to the right [Ctrl] + [Right Arrow]
  Move one paragraph up [Ctrl] + [Up Arrow]
  Move one paragraph down [Ctrl] + [Down Arrow]
Popular Move up one line [Up Arrow]
Popular Move down one line [Down Arrow]
Popular Move to the end of one line [End]
Popular Move to the beginning of one line [Home]
Popular Move one screen up [Page Up]
Popular Move one screen down [Page Down]
  Move to the top of the next page [Ctrl] + [Page Down]
  Move to the top of the previous page [Ctrl] + [Page Up]
Popular Move to the end of the document Ctrl] + [End]
Popular Move to the beginning of the document [Ctrl] + [Home]

return to topFile Navigation

Using keyboard shortcuts, you can open and navigate through other files from the Open dialog box.

  1. To open a file, press [Ctrl] + [O]
    The Open dialog box appears.

  2. To get to major sections of the dialog box (e.g., text boxes, pull-down menus, and buttons), press [Tab]

  3. Navigate through each individual section by pressing the [Left Arrow], [Right Arrow], [Up Arrow], or [Down Arrow] keys

  4. When your file is found or the appropriate option is set, press [Enter] from any area of the dialog box

  5. To cancel operation and close dialog box, press [Esc]

return to topOpening Quick Menus

Right clicking the mouse opens up a Quick menu of commonly used menu options. Using keyboard shortcuts, however, you can select or place the insertion point within the object and open the Quick menu without clicking the mouse at all. Once the Quick menu appears, use the arrow keys to navigate through the menu options.

  1. Place the insertion point within the desired text or select the desired object

  2. To open the appropriate Quick menu, press [Shift] + [F10]
    NOTE: Some keyboards have one key you can press to access the Quick menu from any application.
    The Quick menu appears.

  3. To select the appropriate Quick menu option, press the [Up Arrow] or [Down Arrow] keys

  4. To choose a menu option, once it is selected, press [Enter]

  5. To close the Quick menu, press [Esc]

return to topUsing the Menus

If you need to open a main menu (e.g., File, Edit, Insert), you can do so quickly using key commands. Once the menu appears, navigate to and open the desired menu option using the arrow keys.

Opening the Menus

  Action Key Command
Popular Open the File menu [Alt] + [F]
Popular Open the Edit menu [Alt] + [E]
Popular Open the View menu [Alt] + [V]
Popular Open the Insert menu [Alt] + [I]
Popular Open the Format menu [Alt] + [O]
  Open the Tools menu [Alt] + [T]
  Open the Table menu [Alt] + [A]
  Open the Window menu [Alt] + [W]
  Open the Help menu [Alt] + [H]

Navigating Through the Menus

  Action Key Command
Popular Scroll down one menu option [Down Arrow]
Popular Scroll up one menu option [Up Arrow]
Popular Open a submenu of options [Right Arrow]
Popular Exit a submenu of options [Left Arrow]
Popular Open selected menu option [Enter]
Popular Exit the menu [Esc]

return to topAdditional Keyboard Shortcuts

This document discusses a handful of the most helpful keyboard shortcuts. However, many other keyboard shortcuts are available; Office, in particular, offers keyboard shortcuts for virtually every operation. You can even create your own customized keyboard operations. For further information about using keyboard shortcuts in Office 2003, use the Help option from any Office application.

  1. To open the Help menu, press [F1]
    The Help task pane appears.

  2. In the Search for text box, type Keyboard Shortcuts

  3. Press [Enter]
    The Search Results task pane appears.

  4. To learn more about keyboard shortcuts, select the appropriate related option
    For more information, refer to Using Microsoft Office Help.

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