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Microsoft Office 2003

Drawing in Office 2003

Adding visual components to your projects can enhance or emphasize your message. Office provides tools that allow you to draw objects. You can draw your own or select from a number of  ready-made shapes that can then be colored and sized as preferred. You can also add text to the shapes you draw. This document's instructions work with most Office 2003 programs; however, for instructions specific to Publisher 2003, refer to Drawing and Manipulating Objects.

This document covers the following:

return to topDrawing Objects

Office allows you to create simple shapes and objects with its built-in drawing tools. Once you have drawn an object, you can format the object in several ways. 

  1. From the Drawing toolbar, click the tool for the object you want to draw
    The Drawing toolbar appears.
    If the Drawing toolbar is not visible, from the View menu, select Toolbars » Drawing

  2. Position your pointer where you want the object to start

  3. Click and drag the pointer to where you want object to end

  4. Release the mouse button
    The shape appears.

return to topWorking with AutoShapes

Office comes with a set of ready-made shapes you can use in your documents. The shapes can be resized, rotated, flipped, colored, and combined with other shapes, such as circles and squares, to make more complex shapes. The AUTOSHAPES button on the Drawing toolbar contains several categories of shapes, including lines, basic shapes, block arrows, flowchart elements, stars and banners, and callouts.

Working with AutoShapes: Drawing an AutoShape

  1. Open the project that you would like to add the AutoShape to

  2. On the Drawing toolbar, click AUTOSHAPES Autoshapes

  3. From the submenu that appears, select the shape category you want » click the shape you want

  4. Position your pointer where you want the shape to start 

  5. Click and drag the pointer where you want the shape to end
    An outline indicating the size of your shape appears.

  6. Release the mouse button
    The AutoShape appears in your document.

Working with AutoShapes: Drawing a Custom AutoShape

By using the three freehand drawing tools - Curve, Freeform, and Scribble - you can create your own shape. Curve lets you draw shapes that have curves. Freeform lets you draw shapes that have both straight lines and curves. Scribble lets you draw shapes with fine detail. 

Curve Freeform Scribble
Curve Freeform Scribble

To access custom shapes:

  1. From the Drawing toolbar, click Autoshapes » select Lines » select the drawing tool you want to use

  2. If you select Curve, click and release the mouse button to begin your shape. As you draw, click the mouse button to anchor a curve. To finish your drawing, double click. 
    If you select Freeform, click and release the mouse button to begin your shape. As you draw, click the mouse button to anchor the endpoints of straight lines or click and drag the mouse to draw curves - you can do both in one drawing. To finish your drawing, double click.
    If you select Scribble, click and drag the mouse to draw your shape. To finish your drawing, release the mouse button.

To edit the custom shape:

You can use the same process to modify (i.e., change the appearance) and manipulate (i.e., change the position) your drawing as you do with AutoShapes. However, Office features an additional method, called Edit Points, to fine-tune the look of custom shapes. These allow you to reshape small segments of your drawing.

  1. Select your custom shape

  2. From the Drawing  toolbar, click DRAW Draw » select Edit Points
    Black dots, called Edit Points, will appear at various places in your shape.

  3. Click and drag an Edit Point to make the desired changes

  4. When you are finished editing your object, to turn off Edit Points, click anywhere on the page 

return to topFormatting AutoShapes

Once you have created an object in your document, you can change its appearance by moving, adjusting the size, and changing the color of the object. When selected, an object has "handles" that can be used to stretch the object taller or shorter, wider or thinner, or proportionally larger or smaller. You can also manipulate your objects several other ways, such as coloring them, shading them, and adjusting them to fit text inside.

For more information on changing the size or color of autoshapes, refer to Modifying Objects. For more information on moving autoshapes, refer to Manipulating Objects.

return to topWorking with Text in Objects

You can add text to objects. This eliminates the need to create a text box within an object

Working with Text in Objects: Adding Text

NOTE: You cannot add text to shapes from the Lines or Connectors categories in the AutoShapes menu 

  1. Right click the shape » select Add Text

  2. Type the text

  3. OPTIONAL: To format the font and size of the text, use the Formatting toolbar

  4. OPTIONAL: To format the color of the text, use the Drawing toolbar

  5. When you are done entering and formatting the text, click anywhere outside of the object

Working with Text in Objects: Editing Text

You can always go back and edit text in an existing object.

  1. Select the object that contains the text you want to edit

  2. Select the text

  3. Make the desired changes

  4. When finished, to deselect the text, click outside the object

Working with Text in Objects: Text Fitting Options

You have several options available to customize the fit of your text within the object.

  1. Right click the shape » select Format AutoShape...
    The Format AutoShape dialog box appears.

  2. Select the Text Box tab

  3. Select the desired options

    Option
    Description
    Word wrap text in AutoShape Text appears on multiple lines to fit within your AutoShape optimally.
    Resize AutoShape to fit text Resizes the AutoShape to optimally fit your text.
    Rotate text within AutoShape by 90° Rotates the text 90° clockwise within the AutoShape.
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