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Microsoft Office 2003

Cutting, Copying, and Pasting Text

Cutting, copying, and pasting are convenient ways of having control over text. Once you cut or copy your text, it will be saved onto the Clipboard. In order to paste any of the cut or copied text, use the Paste option or select the text from the Clipboard. The following instructions will show you how to use the Clipboard to cut, copy, and paste text.

return to topCutting, Copying, and Pasting

These commands are used to rearrange paragraphs, sentences, words, or characters in your document with ease. Before you cut, copy, or paste your text, the text must be selected. For information on how to select text, see Editing a Document. Cut or copied text is temporarily saved to the Clipboard (a special storage area) to be pasted elsewhere. The difference between Cut and Copy is that cut text is removed, while copied text is simply copied; copied text remains in its original location while a duplicate goes onto the Clipboard.

HINTS:
Text can be pasted within the same document or into different documents.
You may cut, copy, or paste as little as one character of text or as much as an entire document.

Cutting and Pasting

Cut text is removed from its original location and placed on the Clipboard to be pasted. Up to 24 items can be stored on the Clipboard. For instruction on how to use the Clipboard, see Using the Clipboard.

  1. Select the text you wish to move

  2. From the Edit menu, select Cut
    OR
    From the Standard toolbar, click CUTCut button
    OR
    Press [Ctrl] + [X]
    The text is removed from your document and temporarily stored on the Clipboard.

  3. Place the insertion point where you would like to move the text

  4. From the Edit menu, select Paste
    OR
    From the Standard toolbar, click PASTEPaste button
    OR
    Press [Ctrl] + [V]
    OR
    In the Clipboard task pane, click the item you want pasted
    The desired text is cut and pasted to the new location.

Copying and Pasting

Copied text is not removed from its original position; a duplicate copy is placed on the Clipboard. Up to 24 items can be temporarily saved onto the Clipboard. For instruction on how to use the Clipboard, see Using the Clipboard.

  1. Select the text you wish to copy

  2. From the Edit menu, select Copy
    OR
    From the Standard toolbar, click COPYCopy button
    OR
    Press [Ctrl] + [C]
    A text is copied to the Clipboard.

  3. Place the insertion point where you would like to insert the copied text

  4. From the Edit menu, select Paste
    OR
    From the Standard toolbar, click PASTEPaste button
    OR
    Press [Ctrl]+[V]
    OR
    In the Clipboard task pane, click the item you want pasted
    A copy of the desired text is pasted to the new location.

return to topUsing the Clipboard

The Clipboard is an area that stores cut or copied items before they are pasted. Every Office 2003 program uses the same Clipboard, which is housed in the Task Pane. The Clipboard can hold up to 24 items. Once items are cut or copied, they are automatically saved to the Clipboard.

NOTE: Information on the Clipboard can be pasted multiple times; however, when the Clipboard contains 24 items and another item is cut or copied, the oldest item on the Clipboard is removed.

To view the Clipboard:

  1. From the View menu, select Task Pane

  2. From the Other Task Panes pull-down list, select Clipboard
    The Clipboard task pane appears.
    Other Task Panes Pull-Down List

To paste items from the Clipboard:

  1. Place the insertion point where you want pasted text to appear

  2. In the Clipboard task pane, click the item you want pasted or inserted
    The desired text is pasted into the document.

To clear individual items from the Clipboard:

  1. Move the pointer over the item on the Clipboard that you want deleted

  2. Click the arrow next to the item » select Delete
    The item is deleted from the Clipboard.

To clear all items from the Clipboard:

  1. On the Clipboard, click CLEAR ALLClear All button
    WARNING: All items on the Clipboard will be erased.

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