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Microsoft Entourage 2008

Modifying Existing Rules

Rules can help you organize your email in Entourage. Rules allow you to set actions that will be performed automatically after receiving a message that meets criteria you set.Many times it will be necessary to modify a Rule you have created due to changes in email addresses and other criteria. This document contains information on modifying existing Rules. For general instructions on how to use Rules, refer to Using Rules to Organize Your Email.

return to topModifying Rules

Changing a Rule follows many of the same steps as creating a new Rule. You are able to proceed through the same menus as when you created the Rule.

  1. From the Tools menu, select Rules...
    The Rules dialog box appears.
    Rules dialog box

  2. Select the Mail (Exchange) tab

  3. Double click the rule you would like to modify
    The Edit Rule dialog box appears.
    Edit Rule dialog box showing email organization options

  4. In the Edit Rule dialog box, make the desired changes
    NOTE: For further instructions on how to customize Rules, refer to Using Rules to Organize Your Email.

  5. To change the name of the rule, in the Rule name text box, make the desired changes

  6. To add an If criteria, click ADD CRITERIONAdd Criterion button

  7. To add a Then criteria, click ADD ACTIONAdd Action button

  8. Click OK

  9. Close the Edit Rule dialog box

return to topChanging Rule Order

Changing the order in which Rules are applied can control how the messages are selected. This is especially useful if, from the Edit Rule dialog box, the Do not apply other rules to messages that meet these criteria is selected. Moving a Rule up in the list order will ensure that it is applied to all messages, while moving it down will ensure that the Rule is applied only to those messages that do not qualify for the action set by rules above it.  

  1. From the Tools menu, select Rules...
    The Rules dialog box appears.

  2. Select the Mail (Exchange) tab

  3. Select the Rule you wish to move

  4. To move the Rule up or down in the list, click MOVE UPMove Up button or MOVE DOWNMove Down button as appropriate
    OR
    Click and drag the selected Rule to a new location in the list
    The Rule moves accordingly.

  5. Close the dialog box

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