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Microsoft Entourage 2008

Options for Managing Email: An Overview

Entourage contains a number of options to help you organize and manage your email. If you have a high volume of messages, these options can help you work more efficiently and help you to locate the messages you want. This document explains these options and how you can use them to your advantage.

Sorting
The Sort feature arranges email messages using the Field headings in the message listing. Clicking a Field heading toggles between ascending and descending order. Use this to locate a message from a certain person by clicking on the From heading. For more information, refer to Sorting Your Email Messages.

Folders
Folders allow you to group email messages related to a specific topic or activity. Messages grouped in folders are available for easy reference. Messages can be moved into folders from the Inbox manually or automatically by using message rules. Folders are easily added or deleted as you see fit. For more information, refer to Managing Email with Folders.

Filters
Filters allow the viewing of email messages in a folder only if they meet specific criteria. This allows you to find and focus on specific messages in one folder. For example, if you are looking for all emails in your Inbox from a certain person, you can filter your Inbox to show just those messages. For more information, refer to Viewing Email with Filters.

Rules
Message rules allow you to set actions to be performed automatically after downloading messages that meet your chosen criteria. For example, Entourage can redirect messages with a certain subject line or messages containing a certain word or phrase. Similarly, messages related to a specific topic can be automatically forwarded or placed in a special folder. For more information, refer to Using Rules to Organize Your Email.

Junk Email Filter
The Junk Email Filter identifies or moves junk mail messages. It is activated by phrasing, font styles (e.g., all caps), and symbols (e.g., dollar signs), which are characteristic of junk email messages. The list of these phrases and symbols is maintained by Entourage. The Junk Mail Filter allows you to customize how to manage your junk email. For more information, see Using Junk Email Filters.

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