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Microsoft Entourage 2008

Using Student Distribution Lists

Learning and Technology Services has developed various distribution lists to make sending emails to groups of students more efficient. These instructions describe how faculty and staff can access and use distribution lists comprised of students. There are two programs, getlist and gradebook, that can be used to access these lists. Gradebook is more limited in that it can be used only to obtain class lists. Getlist can be used for not only class lists but also other lists as well. To access the lists, you must use the proper formats defined below. Expanded descriptions of these distribution lists (e.g., when the lists are built or updated, who is included in the lists, etc.) are available on the Descriptions of Student Distribution Lists page.

If you have any questions about accessing these lists, contact the LTS Help Desk (715-836-5711; helpdesk@uwec.edu).

return to topSending to a Distribution List

Since these distribution lists are created from the database, the recipient list is automatically suppressed when you send an email message to a list. It is not necessary to use the Bcc portion of the message, as you may do with distribution lists you have created yourself.

You can send the same message to multiple lists. If you are sending to multiple lists, be sure to separate each list with a comma ( , ).

  1. Create a new message

  2. In the To text box, type the name of the distribution list in the correct distribution list format
    Message addressed to distribution list

  3. Continue with the subject and body portions of the message as usual

  4. Click SENDSend button

return to top Getting Names from a Distribution List

You must send a separate email message for each Getlist request.

  1. Create a new message

  2. In the To text box, type getlist

  3. In the Subject text box, type the name of the distribution list in the correct distribution list format
    Message addressed to getlist

  4. Click SENDSend button
    The selected distribution list will be sent to you via email.

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