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Microsoft Entourage 2008

Working with Signatures

An Entourage email Signature is a block of text that you use to identify yourself. It often includes contact information, and some individuals include a favorite quote in their signature. Creating a signature ensures that you no longer need to type long blocks of identification with each email; adding a signature is a much more efficient way to include this information. Entourage allows you to make multiple signatures. If you are a member of a committee and you want a special signature for messages related to the committee, you can use the alternate. You can also establish a default signature that will be attached to all of your emails automatically. This document explains the following:

return to topSignature Guidelines

Using Entourage signatures is one way of adding a creative or personal touch to your messages, but reviewing the following guidelines will help you to decide what is and is not appropriate.

return to topCreating a Signature

Using the Entourage Signature feature is an easy way to add personality to your messages. The following steps will take you through the basics of creating a signature:

  1. From the Tools menu, select Signatures
    The Signatures dialog box appears.
    Signatures Dialog Box

  2. Click NEWNew
    An untitled signature dialog box appears.
    Untitled Signature Dialog Box

  3. In the Name text box, type a short descriptive name for the Signature
    The name of the dialog box changes to reflect the name you chose for your Signature.

  4. Press [tab]

  5. In the text box, type your signature as you want it to appear (include spaces and returns as appropriate)

  6. To change the appearance of the text, click USE HTMLUse HTML» make the appropriate changes to the signature
    EXAMPLES: Change the font, font color, or paragraph formatting.

  7. Close the dialog box
    A confirmation dialog box appears, asking if you would like to save your changes.
    Confirmation Dialog Box

  8. Click SAVE
    You are returned to the Signatures dialog box, and your newly created signature now appears in the list.

  9. Close the Signatures dialog box

return to topAssigning a Default Signature

If you have used the Signature feature to create multiple signatures, use the following instructions to set a default signature to use in all your messages:

  1. From the Tools menu, select Accounts...
    The Accounts dialog box appears.
    Accounts Dialog Box

  2. Select the Mail tab

  3. Double click your email account
    The Edit Account dialog box appears.

  4. Select the Options tab

  5. From the Message Options section, from the Default signature pull-down list, select the desired signature

  6. Click OK

  7. Close the Accounts dialog box
    All new messages will now use this signature.

return to topAdding a Signature to a Specific Message

You may wish to add a signature only to certain messages, or you may want to use different signatures depending on the purpose of your message.

  1. Create the message
    NOTE: For more information, refer to Sending Email Messages.

  2. If necessary, delete the existing signature
    NOTE: To delete the signature from the current message, select it and press [delete]. For more information about permanently deleting a signature, refer to Deleting Your Signature.

  3. Place your insertion point where you want the Signature to appear

  4. From the Message toolbar, click SIGNATURE » select the signature you want to use

return to topModifying Your Signature

As time passes, or if there is a mistake, you may wish to change your signature. Modifying your signature is an easy process.

  1. From the Tools menu, select Signatures...
    The Signatures dialog box appears.

  2. From the Signatures list, select the signature you want to edit

  3. Double-click the selected signature
    The Signature dialog box appears.

  4. Make the appropriate changes to the signature

  5. Close the Signature dialog box
    A dialog box appears asking if you would like to save your changes.

  6. Click SAVE
    You are returned to the Signatures dialog box.

  7. Close the Signatures dialog box

return to topDeleting Your Signature

If you decide that you no longer want to have a signature, or want to delete one that you no longer use, just complete the following:

  1. From the Tools menu, select Signatures...
    The Signatures dialog box appears.

  2. From the list of signatures, select the signature you want to remove

  3. Click DELETEDelete
    A confirmation dialog box appears asking if you want to delete the signature.

  4. Click DELETE

  5. Close the Signatures dialog box

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