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Microsoft Entourage 2008

Creating Out of Office Replies

Entourage allows you to set an automatic reply for emails sent to you while you are away. This is helpful in instructing people how to contact you or whom to contact in place of you while you are away.

return to topGeneral Tips and Considerations

When creating an out of office reply, consider these tips to ensure that your reply is as helpful and informative as possible.

return to topCreating an Out of Office Reply

To generate an out of office reply you must first create a Rule; the following steps will show you how this is done.

WARNING: A rule will not work unless you have set up a schedule to send and receive mail continuously. In order to do this, you must have your computer on and your Internet connection active while you are away.

  1. From the Tools menu, select Rules...
    The Rules dialog box appears.
    Rules dialog box

  2. Select Mail (Exchange)

  3. Click NEWNew button
    The Edit Rule dialog box appears.
    Edit Rule dialog box

  4. In the Rule name text box, type a name for the rule

  5. In the If section, using the pull-down lists, select who you would like to send an automatic reply to

  6. In the Then section, from the Add Action pull-down list, select Reply

  7. Click REPLY TEXT...
    The Reply Text dialog box appears.
    Reply Text dialog box

  8. In the Reply Text dialog box, type the appropriate text

  9. Click OK

  10. Click OK

  11. Close the Rules dialog box

return to topEnabling and Disabling Your Out Of Office Reply

It is important to enable and disable your reply promptly.

  1. From the Tools menu, select Rules...
    The Rules dialog box appears.

  2. Select Mail (Exchange)

  3. From the list of Rules, select or deselect the rule you created for your out of office reply as appropriate
    NOTE: If there is a checkmark before the rule, the rule is selected.

  4. Close the Rules dialog box

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