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Microsoft Entourage 2008

Working with Attachments

Entourage allows you to send attachments to other individual(s). Attachments allow you to send Word, Excel, PowerPoint, and other electronic files for sharing information, reviewing, and editing of content.

This document contains information on the following topics:

return to topAttachment Etiquette

The following are etiquette tips for sending attachments. They are general guidelines and can help prevent and solve problems.

return to topSending Attachments

To send an attachment with your email message, follow these steps:

  1. Create a new email message
    NOTE: For more information, refer to Sending Email Messages.

  2. In the body of the message, include a reference to the email attachment with the file name, program, and version it was created in

  3. From the Message toolbar, click ATTACH FILESAttach Files button
    The Choose Attachment dialog box appears.
    Choose Attachment dialog box

  4. Locate and select the file to be sent

  5. Click OPEN
    The document name appears on the Attachments line of your message.

  6. To send the message and attachment, click SENDSend button

return to topOpening Attachments

In order to open an attachment, you must first open the message that it is attached to. If the Preview Pane is displayed, you can open your attachment from it.

WARNINGS:
If you are unsure of the content of an attachment or you do not know who it is from, do not open it. Many computer viruses travel through email attachments.
If you delete the email message, the attachment will also be deleted.

  1. Open the message
    NOTE: For more information, refer to Reading Email Messages.

  2. From the Attachments list, select the attachment you would like to open
    Attachments list

  3. Click OPEN
    A confirmation dialog box appears.

  4. Click OPEN
    The attachment opens on the screen.
    NOTE: If it does not open, save the attachment and then open it using the appropriate program.

return to topSaving Attachments

You must save an attachment if you want to make any changes to the file. The following instructions explain how to save attachments in two ways: after opening the file and before opening the file.

Saving Attachments: After Opening

  1. Open the message
    NOTE: For more information, refer to Reading Email Messages.

  2. From the Attachments list, select the attachment you would like to open

  3. Click OPEN
    A confirmation dialog box appears.

  4. Click OPEN
    The attachment opens in the appropriate program.

  5. Save the file
    NOTE: For more information on saving in the specific program, refer to the program's help documentation.

Saving Attachments: Before Opening

  1. Open the message
    NOTE: For more information, refer to Reading Email Messages.

  2. Select the attachment you would like to save

  3. Click SAVE
    A confirmation dialog box appears.

  4. Click SAVE
    The Save Attachment dialog box appears.

  5. OPTIONAL: In the Save As text box, type the desired name for the file

  6. From the Where pull-down list, select the desired drive and directory to save the file to

  7. Click SAVE
    The file is saved.

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