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Microsoft Entourage 2008

Assigning Contacts to Categories

The contacts found in your Address Book provide a means for you to store information (name, address, phone, email, etc.) about individuals that you communicate with regularly. By assigning contacts to categories, you can organize related individuals into groups. This document explains how to assign contacts to categories.

NOTE: For more information on how to create and edit categories, refer to Working with Categories.

return to topAssigning Existing Contacts to Categories

You can assign categories to every contact in your Address Book.

Assigning Existing Contacts to Categories: Dialog Box Option

  1. From the toolbar, click ADDRESS BOOKAddress Book button

  2. From the Address Book list, double click the desired contact
    The Contacts dialog box appears.
    Contacts dialog box

  3. From the Contacts toolbar, click CATEGORIESCategories button
    The Assign Categories dialog box appears.
    Assign Categories dialog box

  4. Select the desired category(ies) you wish the contact to be assigned with
    NOTES:
    You can select multiple categories.
    A category is selected when a checkmark appears before it.

  5. Click OK

  6. From the File menu, select Save
    The contact will be assigned with the selected category(ies).

Assigning Existing Contacts to Categories: Quick Menu Option

  1. From the toolbar, click ADDRESS BOOKAddress Book button

  2. From the Address Book list, press [Command key] and click the desired contact
    A Quick menu appears.

  3. Select Categories » the desired category
    NOTES:
    You can select more than one category by repeating steps 2 and 3.
    A category is selected when a checkmark appears before it.

return to topAssigning New Contacts to Categories

It is helpful to assign new entries with categories as you create them in your Address Book.

  1. From the File menu, select New » Contact
    The Create Contact dialog box appears.
    Create Contact dialog box

  2. Complete the desired text boxes
    HINT: To move between fields, press [tab].

  3. Click MORE
    The Contacts dialog box appears.
    Contacts dialog box

  4. From the Contact toolbar, click CATEGORIESCategories button
    The Assign Categories dialog box appears.
    Assign Categories dialog box

  5. Select the desired category(ies) you wish the contact to be assigned with
    NOTES:
    You can select multiple categories.
    A category is selected when a checkmark appears before it.

  6. Click OK

  7. From the File menu, select Save
    The contact will be assigned with the selected category(ies).

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