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Microsoft Entourage 2008

Scheduling Events

By using Entourage's Calendar feature, you can create a schedule of new and/or recurring events. An event can include appointments, meetings, and any other item you would like placed at a specific time in your calendar. This document explains how to schedule events.

return to topScheduling a New Event

You will need to access your Calendar in order to schedule a new event.

Scheduling a New Event: Menu Option

  1. From the toolbar, click CALENDARCalendar button

  2. From the File menu, select New » Calendar Event
    OR
    Click NEWNew button
    A New Event dialog box appears.
    New Event dialog box

  3. In the Subject and Location text boxes, type the appropriate information

  4. To add the desired start and end time for your event, in the Start and End text boxes, use the nudge buttons to specify the appropriate time
    OR
    To select dates from the calendar,
    1. Click the CALENDAR paletteCalendar palette
      A calendar appears.
    2. Select the appropriate dates

  5. OPTIONAL: To receive a reminder before your event begins,
    1. Select Reminder
    2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
    3. From the Reminder drop-down menu, select the time increment you would like to use

  6. OPTIONAL: To adjust how the appointment appears to others, on the toolbar click STATUSStatus button» select the desired option

  7. If appropriate, in the description text box, add a description or notes about the appointment

  8. From the File menu, select Save

Scheduling a New Event: Calendar Option

  1. From the toolbar, click CALENDARCalendar button

  2. Adjust the view as needed
    HINT: For more information, refer to Selecting a Calendar View.

  3. Using the arrows or your mouse, navigate to the day you would like to add an appointment to

  4. Click in your calendar grid to select an event time
    HINT: To select more than one increment of time, drag over the time period.
    These areas will now become an untitled event.

  5. Double-click the selected time period
    A New Event dialog box appears with the Start and End fields already filled in with the appropriate date and time.

  6. In the Subject and Location text boxes, type the appropriate information

  7. OPTIONAL: To receive a reminder before your event begins,
    1. Select Reminder
    2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
    3. From the Reminder drop-down menu, select the time increment you would like used

  8. OPTIONAL: To adjust how the appointment appears to others, on the toolbar, click STATUSStatus button» select the desired option

  9. If appropriate, in the description area, add a description or notes about the appointment

  10. From the File menu, select Save

return to topScheduling a Recurring Event

Scheduling a recurring event is much like scheduling a new event. (For more information about scheduling a new event, refer to Scheduling a New Event.)

  1. From the toolbar, click CALENDARCalendar button

  2. From the File menu, select New » Calendar Event
    OR
    Click NEWNew button
    A New Event dialog box appears.

  3. In the Subject and Location text boxes, type the appropriate information

  4. To add the desired start and end time for your event, in the Start and End text boxes, type the appropriate time or use the nudge buttons
    OR
    To select the dates from the calendar,
    1. Click the CALENDAR paletteCalendar palette
      A calendar appears.
    2. Select the appropriate dates

  5. OPTIONAL: To receive a reminder before your event begins,
    1. Select Reminder
    2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
    3. From the Reminder drop-down menu, select the time increment you would like to use

  6. OPTIONAL: To adjust how the appointment appears to others, on the toolbar click STATUSStatus button» select the desired option

  7. If appropriate, in the description text box, add a description or notes about the appointment

  8. From the Occurs pull-down menu, select the desired frequency
    The dialog box refreshes.
    OR
    To customize the occurrence pattern,
    1. Select Custom...
      The Recurring Event dialog box appears.
      Recurring Event dialog box
    2. In the Recurrence Pattern section, select the appropriate settings
    3. In the Start and End section, select the appropriate settings
    4. When finished, click OK

  9. From the File menu, select Save

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