Microsoft Entourage 2008

Scheduling Events

By using Entourage's Calendar feature, you can create a schedule of new and/or recurring events. An event can include appointments, meetings, and any other item you would like placed at a specific time in your calendar. This document explains how to schedule events.

Scheduling a New Event
Scheduling a Recurring Event

Scheduling a New Event

You will need to access your Calendar in order to schedule a new event.

Scheduling a New Event: Menu Option

From the toolbar, click CALENDAR
From the File menu, select New » Calendar Event
OR
Click NEW
A New Event dialog box appears.
In the Subject and Location text boxes, type the appropriate information
To add the desired start and end time for your event, in the Start and End text boxes, use the nudge buttons to specify the appropriate time
OR
To select dates from the calendar,
1. Click the CALENDAR palette
  A calendar appears.
2. Select the appropriate dates
OPTIONAL: To receive a reminder before your event begins,
1. Select Reminder
2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
3. From the Reminder drop-down menu, select the time increment you would like to use
OPTIONAL: To adjust how the appointment appears to others, on the toolbar click STATUS» select the desired option
If appropriate, in the description text box, add a description or notes about the appointment
From the File menu, select Save

Scheduling a New Event: Calendar Option

From the toolbar, click CALENDAR
Adjust the view as needed
HINT: For more information, refer to Selecting a Calendar View.
Using the arrows or your mouse, navigate to the day you would like to add an appointment to
Click in your calendar grid to select an event time
HINT: To select more than one increment of time, drag over the time period.
These areas will now become an untitled event.
Double-click the selected time period
A New Event dialog box appears with the Start and End fields already filled in with the appropriate date and time.
In the Subject and Location text boxes, type the appropriate information
OPTIONAL: To receive a reminder before your event begins,
1. Select Reminder
2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
3. From the Reminder drop-down menu, select the time increment you would like used
OPTIONAL: To adjust how the appointment appears to others, on the toolbar, click STATUS» select the desired option
If appropriate, in the description area, add a description or notes about the appointment
From the File menu, select Save

Scheduling a Recurring Event

Scheduling a recurring event is much like scheduling a new event. (For more information about scheduling a new event, refer to Scheduling a New Event.)

From the toolbar, click CALENDAR
From the File menu, select New » Calendar Event
OR
Click NEW
A New Event dialog box appears.
In the Subject and Location text boxes, type the appropriate information
To add the desired start and end time for your event, in the Start and End text boxes, type the appropriate time or use the nudge buttons
OR
To select the dates from the calendar,
1. Click the CALENDAR palette
  A calendar appears.
2. Select the appropriate dates
OPTIONAL: To receive a reminder before your event begins,
1. Select Reminder
2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
3. From the Reminder drop-down menu, select the time increment you would like to use
OPTIONAL: To adjust how the appointment appears to others, on the toolbar click STATUS» select the desired option
If appropriate, in the description text box, add a description or notes about the appointment
From the Occurs pull-down menu, select the desired frequency
The dialog box refreshes.
OR
To customize the occurrence pattern,
1. Select Custom...
  The Recurring Event dialog box appears.
2. In the Recurrence Pattern section, select the appropriate settings
3. In the Start and End section, select the appropriate settings
4. When finished, click OK
From the File menu, select Save