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Microsoft Entourage 2008

Customizing Your Calendar

There are several options that can help you work more efficiently using the Entourage Calendar. The Calendar feature allows you to use Entourage as your own automated planner, providing you with the ability to set up reminders for important events. This document discusses ways you can customize your calendar:

return to topAdjusting Automatic Reminders

Reminders for events and tasks can be set to appear automatically at a specific time before the appointment. The default amount of time before an appointment that your reminder will appear is 15 minutes. You can always adjust these settings for individual appointments, but if you would prefer to be consistently reminded at a different time, you can change the default. In addition, you could choose to set appointments in your calendar without being automatically reminded (reminders will still be available through the Event and Task dialog boxes).

To change the default time before an automatic reminder:

  1. From the Entourage menu, select Preferences...
    The Preferences dialog box appears.

  2. From the General Preferences list, select Calendar
    The dialog box refreshes to reflect the Calendar options.
    Preferences dialog box

  3. To set a default reminder, in the Reminders section, select Set default reminder to occur
    NOTE: A checkmark appears when the option is selected.

  4. In the Set default reminder to occur text box, type the desired value for the amount of time
    OR
    In the Set default reminder to occur text box, use the nudge buttons to select the time

  5. From the Set default reminder to occur pull-down list, select the desired time increment you would like used

  6. Click OK

return to topAdjusting Day and Time Settings

While working in the Calendar, you can adjust what day of the week your Calendar starts with and what days and hours are included in the work week.

  1. From the Entourage menu, select Preferences...
    The Preferences dialog box appears.

  2. From the General Preferences list, select Calendar
    The dialog box refreshes to reflect the Calendar options.
    Preferences dialog box

  3. In the Calendar section, from the First day of week pull-down list, select what day you would like to appear as the first day of the week in your calendar

  4. For the Calendar work week, select the days you would like to appear in your work week
    NOTE: A checkmark appears in the box when an item is selected.

  5. In the Work hours text boxes, use the nudge buttons to set your beginning and ending work hours
    OR
    In the Work hours text boxes, type your beginning and ending work hours

  6. Click OK
    Your Calendar will refresh to reflect the options you selected.

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