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Microsoft Entourage 2008

Working With Categories

You can use Categories to group related Calendar items. Categories can be used to classify different types of events and tasks. This document explains how to create, edit, assign, and change categories.

return to topCreating New Categories

You may want to create personalized Categories when using Categories to organize your Calendar events and tasks. You can then assign these new categories to all appropriate entries. For more information on how to assign categories to entries, refer to Assigning Categories.

  1. In the Navigation pane, click CALENDAR calendar button
    OR
    Select an appointment

  2. From the Edit menu, select Categories » Edit Categories
    The Categories dialog box appears.
    Categories dialog box

  3. Click CREATE A NEW CATEGORYAdd Category button
    An untitled entry appears in the Category list.

  4. Type the name of the category you would like to add

  5. Press [return]
    The new category is created.
    OPTIONAL: To select a color, clickselection arrownext to the existing category color » select the desired color

  6. Close the Categories dialog box

return to top

Deleting a Category

You may want to remove a category when using Categories to organize your Calendar events and tasks

  1. In the Navigation pane, click CALENDAR calendar button
    OR
    Select an appointment

  2. From the Edit menu, select Categories » Edit Categories
    The Categories dialog box appears.
    Categories dialog box

  3. Select the category you would like deleted

  4. Click DELETEDelete Category button
    A confirmation dialog box appears.

  5. Click DELETE

  6. Close the Categories dialog box

return to topEditing Categories

Once you have created a category, you can change its name and change its color to help organize events on your calendar.

Editing a Category Name

  1. From the Edit menu, select Categories » Edit Categories
    The Categories dialog box appears.

  2. Double click the category you would like to rename
    The text is highlighted and selected.

  3. Type the desired name

  4. Press [return]
    The category name is changes.

  5. Close the Categories dialog box

Changing Category Colors

  1. From the Edit menu, select Categories » Edit Categories
    The Categories dialog box appears.

  2. Next to the desired category, from the Color pull-down menu, select the new color
    The Category Color is changed.

  3. Close the Categories dialog box

return to topAssigning Categories to Events and Tasks

Once you have created Categories, you can assign them to your events and tasks for color coded organization.

Assigning Categories: Dialog Box

  1. In the Navigation pane, click CALENDAR calendar button

  2. Double click the existing task or event you would like to assign a category to
    The task/event opens.

  3. Clickselection arrow next to CategoriesCategory button
    The Categories drop down menu appears.
    Categories drop-down menu

  4. Select the appropriate Category

  5. Close the task/event
    A Save Changes dialog box appears.

  6. Click SAVE

Assigning Categories: Menu

The menu option can only be used to a assign categories to existing tasks and events.

  1. Select the task or event you would like to assign a category to

  2. From the Edit menu, select Categories » the desired category
    A checkmark appears when the category is selected.

return to topChanging Assigned Categories

If a current Category is no longer appropriate or if you want to add an additional Category, you can make the appropriate changes at any time.

  1. Select the task or event for which you would like to change the category

  2. From the Edit menu, select Categories » desired category
    A checkmark appears when the category is selected.
    OPTIONAL: You may select more than one category. If you do so, Entourage uses the most recently selected choice as the display choice.

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