Microsoft Entourage 2008
Opening Shared Calendars
One of the benefits of Entourage is the ability to share your Calendar with others and allow others to view your Calendar without being able to make changes. Permission can also be given to allow others to make changes, such as set appointments, on your Calendar. For more information on setting permissions, refer to Granting Others Access to Your Calendar.
After permissions have been set, Entourage makes it easy to access another user's Calendar. This allows you to quickly determine if a colleague is available, busy, or out of the office at any given time. This document contains information on how to open your colleagues' Calendars after each person has established permission for you to do so.
- Opening Shared Calendars: First Access
- Opening Shared Calendars: Subsequent Access
- Removing Shared Calendars from Your Calendar List
Opening Shared Calendars: First Access
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From the File menu, select Open Other User's Folder...
The Open Other User's Folder dialog box appears.
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In the User text box, type the username of the person whose Calendar you wish to access
OR
To access the campus directory search feature, click FIND USER
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From the Type pull-down list, select Calendar
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Click OK
The selected user's name is added to your Calendar list.
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Click the ARROW
next to the user's name
The user's calendar appears in the Calendar List. -
Click the user's calendar the Calendar List.
The calendar appears.
Opening Shared Calendars: Subsequent Access
Once you have viewed a shared calendar, it is added to your Calendar list. This makes viewing it in the future quick and convenient.
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In the toolbar, click CALENDAR
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From your Calendar list, select the shared calendar you want to view
The calendar is displayed.
Removing a Shared Calendar from Your Calendar List
You can remove shared calendars from your Calendar list when you no longer need to refer to them. Removing them from your Calendar list only removes the shortcut, not the actual calendar.
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In the toolbar, click CALENDAR
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In your Calendar list, press [control] and click the shared calendar you want to remove » select Remove from View
A confirmation dialog box appears. -
Click REMOVE
The calendar is removed from your Calendar list.
