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Newsletter/Announcement Manager

Setting Up New Publications for Administrators

Administrators with the proper permissions have the ability to create a new newsletter or organization. In order to create a functioning newsletter (a whole publication, not a specific issue), administrators must specify or create an organization for the newsletter, create the newsletter itself, and add administrators to send the newsletter.

return to topManaging Organizations

Each newsletter must be attached to an organization, designating which department, unit, or organization the publisher belongs to.

Creating an Organization

  1. Log in to the Administrative Home page

  2. On the navigation bar, click ORGANIZATIONS
    The Newsletter Organizations page opens.

  3. Beneath the navigation bar, click ADD NEW ORGANIZATION
    The Create a New Organization page opens.
    Create a New Organization page

  4. In the Name text box, type the name of the organization

  5. Click ADD
    The Newsletter Organizations page opens.

Editing the Organization Name

You may need to edit an organization name to reflect an acronym or a name change.

  1. Log in to the Administrative Home page

  2. On the navigation bar, click ORGANIZATIONS
    The Newsletter Organizations page opens.

  3. For the organization you want to edit, in the Edit column, click EDIT ORGANIZATIONEdit Organization button
    The Edit Organization page opens.
    Edit Organization page

  4. In the Name text box, make the desired changes

  5. Click CHANGE

Deleting an Organization

If the organization has newsletters, you must delete them or transfer them to another organization before the organization can be deleted.

  1. Log in to the Administrative Home page

  2. On the navigation bar, click ORGANIZATIONS
    The Newsletter Organizations page opens.
    NOTE: The list is sorted alphabetically by organization name.

  3. For the organization you want to delete, in the Delete column, click DELETE ORGANIZATIONDelete Organization button
    A confirmation dialog box appears.

  4. To delete the organization, click OK

return to topCreating a Newsletter

Publishers should use their judgment as to the number of newsletters created for any one organization. This decision will be influenced by content, frequency of publication and the audience/category type. The number of newsletters for an organization is not limited; however, only three newsletters (whole publications, not any specific issue) can be included into the weekly digest.

  1. Log in to the Administrative Home page

  2. On the navigation bar, click NEWSLETTERS

  3. Beneath the navigation bar, click ADD NEW NEWSLETTER
    The Create a New Newsletter page opens.

  4. In the Name text box, type the name of the newsletter
    New Newsletter name

  5. From the Organization pull-down list, select the appropriate organization for the newsletter
    Organization pull-down list

  6. In the Description text box, type a description for the newsletter
    NOTE: New subscribers will be able to see this information and may use it to decide whether to subscribe to the newsletter.

  7. In the From Email text box, type the email address that will be displayed as the sender of these newsletter issues
    From Email and Include in digest sections

  8. To include the newsletter in the weekly digest, select Include in Weekly Email Digest

  9. From the Digest Audience pull-down list, select the appropriate audience for the newsletter
    NOTE: If you did not select Include in Weekly Email Digest, this option will not appear.
    Digest Audience pull-down list

  10. In the Access Types section, selected the desired access
    HINT: For more information about access types, refer to Common Terminology.
    Access types section

  11. Click ADD
    The Newsletters page opens.

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