This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Newsletter/Announcement Manager

Importing / Exporting Subscribers for Administrators

Administrators have special access to lists of subscribers from the Newsletter system. If an administrator would like to add a list of subscribers to the Newsletter system at once, they have the option of doing so by importing a file with each subscriber's information. In addition, administrators can choose to export a list of subscribers from the Newsletter system.

return to topExporting a List of Subscribers

Administrators may export a list of subscribers. The file generated from the export is a .csv (comma separated values) file. This file can then be opened in Excel or a similar program. The following steps export a list of all subscribers in the Newsletter system.

  1. Log in to the Administrative Home page

  2. On the navigation bar, click TOOLS
    The System Tools page appears.
    Subscriber Tools section

  3. Under Subscriber Tools, click EXPORT
    The Export Subscribers To CSV page appears.

  4. To download the file, at the bottom of the page, click CLICK HERE
    The File Download dialog box appears.
    File Download dialog box

  5. To save the file, click SAVE
    The Save As dialog box appears.

  6. Using the Save in pull-down list, select a save location

  7. In the File name text box, type a name for the file

  8. Click SAVE

  9. Click CLOSE

return to topImporting a List of Subscribers

Multiple subscribers can be added to the Newsletter system at one time using a .csv file. The .csv file must be in the following format: FirstName, LastName, Email. The list should not have column headings. Excel can be used to create the file. Use Save As and select CSV as the file type.

If an email address is already in the Newsletter system, a message will confirm the name of the subscriber who is currently using that email address.

  1. Log in to the Administrative Home page

  2. On the navigation bar, click TOOLS
    The System Tools page appears.
    Subscriber Tools section

  3. Under Subscriber Tools, click IMPORT
    The Import Subscribers From CSV page appears.

  4. To ensure that your file meets the necessary criteria, review the information on the page

  5. In the CSV File Import section, from the Newsletter to add subscribers to pull-down list, select the appropriate newsletter
    CSV File Import section

  6. In the File text box, type the path and filename of the file you are importing
    OR
    To select the file
    1. Click BROWSE…
      The Choose file dialog box appears.
    2. Using the Look in pull-down list, locate and select the file
    3. Click OPEN
      The path and filename appear in the text box.

  7. Click IMPORT
    A page returns information on the success or failure of the import.
    If the import failed, re-check the file you are importing for correct format.

Excellence. Our Measure. Our Motto. Our Goal.