Newsletter/Announcement Manager

Importing / Exporting Subscribers

Administrators have special access to lists of subscribers from the Newsletter system. If an administrator would like to add a list of subscribers to the Newsletter system at once, they have the option of doing so by importing a file with each subscriber's information. In addition, administrators can choose to export a list of subscribers from the Newsletter system.

Exporting a List of Subscribers
Importing a List of Subscribers

Exporting a List of Subscribers

Administrators may export a list of subscribers. The file generated from the export is a .csv (comma separated values) file. This file can then be opened in Excel or a similar program. The following steps export a list of all subscribers in the Newsletter system.

Log in to the Administrative Home page
On the navigation bar, click TOOLS
The System Tools page appears.
Under Subscriber Tools, click EXPORT
The Export Subscribers To CSV page appears.
To download the file, at the bottom of the page, click CLICK HERE
The File Download dialog box appears.
To save the file, click SAVE
The Save As dialog box appears.
Using the Save in pull-down list, select a save location
In the File name text box, type a name for the file
Click SAVE
Click CLOSE

Importing a List of Subscribers

Multiple subscribers can be added to the Newsletter system at one time using a .csv file. The .csv file must be in the following format: FirstName, LastName, Email. The list should not have column headings. Excel can be used to create the file. Use Save As and select CSV as the file type.

If an email address is already in the Newsletter system, a message will confirm the name of the subscriber who is currently using that email address.

Log in to the Administrative Home page
On the navigation bar, click TOOLS
The System Tools page appears.
Under Subscriber Tools, click IMPORT
The Import Subscribers From CSV page appears.
To ensure that your file meets the necessary criteria, review the information on the page
In the CSV File Import section, from the Newsletter to add subscribers to pull-down list, select the appropriate newsletter
In the File text box, type the path and filename of the file you are importing
OR
To select the file
1. Click BROWSE…
  The Choose file dialog box appears.
2. Using the Look in pull-down list, locate and select the file
3. Click OPEN
  The path and filename appear in the text box.
Click IMPORT
A page returns information on the success or failure of the import.
If the import failed, re-check the file you are importing for correct format.