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Adobe Acrobat 9 Pro

PDF Forms: Using the UW-Eau Claire Form Processing Script

To allow any of the form processing features to return user-filled field values to you in email, you must assign the form processing script to your form and insert the five required hidden form fields.

return to topAssigning the Form Processing Script

To assign the form processing script, a SUBMIT button must be created. For more information on modifying the appearance of your SUBMIT button, refer to Modifying Form Fields.

  1. Open the desired form file

  2. In your PDF form file, from the Forms menu, select Add or Edit Fields...
    Adobe Acrobat 9 Pro switches into Form Editing mode.

  3. From the general toolbar, select Add New FieldAdd New Field menu button» Button

  4. Position the cursor where you want the form field to begin

  5. Click and drag the mouse until the button is of the desired size

  6. Release the mouse button
    Acrobat 9 Pro will ask you to enter the Field Name.

  7. Click Show All Properties
    NOTES:
    If you don't see the yellow Field Name entry box below the button, you can right-click the button » select Properties...
    The Button Properties dialog box appears.
    Button Properties dialog box: General tab

  8. Select the General tab

  9. In the Name text box, type a name for the button
    EXAMPLE: Submit

  10. In the Common Properties section, from the Form Field pull-down list, select Visible

  11. Select the Options tab
    Button Properties dialog box: Options tab

  12. In the Icon and Label section, in the Label text box, type the text that will appear on the button
    HINT: This is the text the user will see (e.g., Submit, Send).

  13. Select the Actions tab
    Button Properties dialog box: Actions tab

  14. In the Add an Action section, from the Select Trigger pull-down list, select Mouse Up

  15. From the Select Action pull-down list, select Submit a form

  16. Click ADD...
    The Submit Form Selections dialog box appears.Submit Form Selections dialog box

  17. To tell your form where the form processing script is located on the UW-Eau Claire web server, in the Enter a URL for this link text box, type http://www.uwec.edu/scripts/formmail/formmail.pl

  18. In the Export Format section, select HTML

  19. In the Field Selection section, select the desired option

  20. Click OK

  21. Click CLOSE
    Continue with Defining the Required Hidden Form Fields and then Inserting the Required Hidden Form Fields.

return to topDefining the Required Hidden Form Fields

Hidden form fields are similar to the other form fields in that they have name-value pairs with field names that are case sensitive. However, unlike the other form fields, hidden form fields are not visible to the user. Hidden form fields allow form developers to pass information from a form to a form handler script, or from one form to another.

In order for the form processing script to work at UWEC, five hidden form fields must be inserted in a form:

Form Field
Value
recipient This hidden form field value is the email address of the person who will receive the form results. To send the email to multiple recipients, type all the email addresses, separating each email address by a comma and a space.
EXAMPLE: username1@uwec.edu, username2@uwec.edu
subject This hidden form field specifies the subject line of the email message containing the form results. The desired subject must be entered as the value of this hidden form field.
EXAMPLE
: UW-Eau Claire Information Form
title After a user submits a form, a new web page will be displayed showing the form field information that the user submitted. This hidden form field specifies the title of this web page, both on the page and in the top of the browser window. The desired title must be entered as the value of this hidden form field.
EXAMPLE
: Student Information Form Results
return_link_url After a user submits a form, the web page showing the form results will contain a return link at the bottom, allowing the user to navigate back to another web page. The URL for this link must be entered as the value of this hidden form field.
EXAMPLE
: http://www.uwec.edu
return_link_title After a user submits a form, the web page showing the form results will contain a return link at the bottom, allowing the user to link back to another web page. The value of this hidden form field specifies the text which will be linked and visible to the user. The text for this link must be entered as the value of this hidden form field.
EXAMPLE
: UW--Eau Claire Home

return to topInserting the Required Hidden Form Fields

You must insert these hidden form fields in order for your form processing script to work properly.

  1. In your PDF form file, from the Forms menu, select Add or Edit Fields...
    Adobe Acrobat 9 Pro switches into Form Editing mode.
  2. From the general toolbar, select Add New FieldAdd New Field menu button» Text Field

  3. Position the cursor where you want the text field to begin 

  4. Click and drag the mouse until the text field reaches desired size

  5. Release the mouse button
    Acrobat 9 Pro will ask you to enter the Field Name.

  6. Click Show All Properties
    NOTE: If you don't see the yellow Field Name entry box below the text field, you can right-click the text field » select Properties...
    The Text Field Properties dialog box appears.
    Text Field Properties dialog box: General tab

  7. Select the General tab

  8. In the Name text box, type the name of the appropriate hidden form field

  9. In the Common Properties section, from the Form Field pull-down list, select Hidden

  10. Select the Options tab
    Text Field Properties dialog box: Options tab

  11. In the Default Value text box, type the appropriate value of the hidden form field

  1. Click CLOSE

  2. Repeat steps 2-11 until all five hidden form fields have been added

return to topModifying the Required Hidden Form Fields

There may be times when you want to change information contained in the required hidden form fields. This section explains how to modify the necessary hidden form fields.

  1. In your PDF form file, from the Forms menu, select Add or Edit Fields...
    Adobe Acrobat 9 Pro switches into Form Editing mode.

  2. Double click the field you want to change
    The Text Field Properties dialog box appears.
    Text Field Properties dialog box: General tab

  3. Make the appropriate changes
    HINT: For more information about options, see Working with Text Fields.

  4. Click CLOSE

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