Microsoft Word XP

Inserting Fields

When you need to place specific information into a Word document, you can insert a field in which to place the information. Information such as the file name, last date saved, total number of pages, and user initials can be placed into a field. You can insert a field into a header or footer or you can insert the field anywhere within the document. For a description of other field options, refer to Summary of Word Fields. If the following types of fields do not fit your needs, you may want to review the AutoText feature.

Inserting the FileName Field
Inserting the SaveDate Field
Inserting the NumPages Field
Inserting the UserInitials Field

Inserting the FileName Field

By inserting the FileName field, you will create a field which will insert the document's name and location.

Place the insertion point where the field should appear
From the Insert menu, select Field...
The Field dialog box appears.
From the Categories drop down menu, select Document Information
From the Field names scroll box, select FileName
OPTIONAL: If you want to include the path (location) of the file in the file name field, follow these steps.
1. Click FIELD CODES
2. Click OPTIONS...
  The Field Options dialog box appears.
3. Select the Field Specific Switches tab
4. Select \p
5. Click ADD TO FIELD
6. To close the Field Options dialog box, click OK
To close the Field dialog box, click OK

Inserting the SaveDate Field

By inserting the SaveDate field, you will create a field which will insert the date the document was last saved.

Place the insertion point where the field should appear
From the Insert menu, select Field...
The Field dialog box appears.
From the Categories pull down list, select Date and Time
From the Field names scroll box, select SaveDate
Under Field properties, select a format

To close the Field dialog box, click OK

Inserting the NumPages Field

By inserting the NumPages field, you will create a field which will insert the total number of pages in the document.

Place the insertion point where the field should appear
From the Insert menu, select Field...
The Field dialog box appears.
From the Categories pull down list, select Document Information
From the Field names scroll box, select NumPages
Under Field properties, select a format
To close the Field dialog box, click OK

Inserting the UserInitials Field

By inserting the UserInitials field, you will create a field which will insert the initials taken from the User Information.

To make changes to the User Information:

NOTE: Changes to the User Information will affect all documents.

From the Tools menu, select Options...
The Options dialog box appears.
Select the User Information tab
Make the appropriate changes
Click OK

To insert the UserInitials field:

Place the insertion point where the field should appear
From the Insert menu, select Field...
From the Categories pull down list, select User Information
From the Field Names scroll box, select UserInitials
Under Field properties, select a format

To close the Field dialog box, click OK