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Microsoft Word 2007/2008

Style Organizer

The Organizer dialog box allows you to copy styles from one document or template to another. This makes creating documents easier, so you do not have to create or modify the same style twice. For more information on styles, refer to Style Basics (Windows | Macintosh).

return to topAccessing the Organizer Dialog Box

Windows:

  1. Open the document or template containing the styles to be copied

  2. From the Ribbon, select the Home command tab

  3. In the Styles group, click STYLESStyles button
    The Styles task pane appears.
    Styles task pane

  4. Click MANAGE STYLESManage Styles button
    The Manage Styles dialog box appears.

  5. Click IMPORT/EXPORT...
    The Organizer dialog box appears.
    Organizer dialog box

Macintosh:

  1. Open the document or template containing the styles to be copied

  2. From the Tools menu, select Templates and Add-Ins...
    The Templates and Add-ins dialog box appears.

  3. Click ORGANIZER...
    The Organizer dialog box appears.
    Styles used in the current document are displayed in the scroll list on the left.
    Organizer dialog box

return to topCopying Styles from a Document or Template

Using the Organizer dialog box, you can copy styles from one document or template to another without re-creating those styles.

  1. Access the Organizer dialog box
    The document you are working on and its related styles appears on the left.

  2. To select the file which will send the styles
    1. Below the scroll list on the right, click CLOSE FILE
      The button changes to OPEN FILE…
    2. Click OPEN FILE...
      The Open/Choose a file dialog box appears.
    3. Windows: From the Files of type pull-down menu, select All Word Documents
      Macintosh: From the Enable pull-down menu, select Word Documents
    4. Windows: Using the Look in pull-down menu, navigate to and select the file to which you want to copy styles
      Macintosh: Navigate to and select the file to which you want to copy styles
    5. Click OPEN
      The current document's styles are now displayed in the To (Document's Name) scroll list

  3. From the scroll box to the right of the Copy button, in the In (Document's Name) scroll list, select the style(s) to be copied
    HINTS:
    Windows: To select a series of styles, click and drag the mouse over the desired styles.
    Macintosh: To select a series of styles, hold [Shift] and click the first style and the last style.
    Windows:
    To select an unordered list of styles, hold [Ctrl] and click the desired styles.
    Macintosh: To select an unordered list of styles, hold [Cmd] and click the desired styles.

  4. Click COPYCopy Left button
    NOTES:
    The arrow on the COPY button indicates the direction in which the style(s) will be copied.
    If a style of the same name already exists, a dialog box appears asking if you want to overwrite the style entry.

  5. To overwrite the existing style, click YES
    To overwrite all existing styles, click YES TO ALL
    To keep the existing style and continue copying any other selected styles, click NO
    To cancel the entire process, click CANCEL

  6. When finished, click CLOSE
    A dialog box appears, asking if you want to save changes to the document containing the newly copied style(s).

  7. Windows: To save the copied style(s), click YES
    Macintosh: To save the copied style(s), click SAVE
    Windows: To discard the copied style(s) and cancel the entire process, click NO
    Macintosh: To discard the copied style(s) and cancel the entire process, click DON'T SAVE
    To return to the Organizer dialog box, click CANCEL

return to topDeleting Styles from a Document or Template

You can delete styles from a document or template using the Organizer dialog box. Styles can also be deleted as you are working in the document. For more information, refer to Deleting a Style (Windows | Macintosh).

NOTE: Built-in styles (i.e., styles in the Normal.dotm template) cannot be deleted.

  1. Access the Organizer Dialog Box

  2. Below either scroll list, click CLOSE FILE
    The button changes to OPEN FILE…

  3. Click OPEN FILE...
    The Open/Choose a file dialog box appears.

  4. Windows: From the Files of type pull-down menu, select All Word Documents
    Macintosh: From the Enable pull-down menu, select Word Documents

  5. Windows: Using the Look in pull-down menu, navigate to and select the file containing the styles you want to delete
    Macintosh: Navigate to and select the file to which you want to copy styles

  6. Click OPEN
    The document's styles are now displayed in the scroll list

  7. From the scroll box, select the style(s) to be deleted
    HINTS:
    Windows: To select a series of styles, click and drag the mouse over the desired styles.
    Macintosh: To select a series of styles, hold [Shift] and click the first style and the last style.
    Windows:
    To select an unordered list of styles, hold [Ctrl] and click the desired styles.
    Macintosh: To select an unordered list of styles, hold [Cmd] and click the desired styles.

  8. Click DELETE
    A confirmation dialog box appears, specifying the first selected style to delete.

  9. To delete the style, click YES
    To delete all selected styles, click YES TO ALL
    To keep the selected style, click NO
    To cancel the entire process, click CANCEL

  10. Click CLOSE

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