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Microsoft Word 2007

Saving in Alternate Formats

This document explains how to save your Word document in two alternate formats. Saving in RTF format can prevent the spread of viruses, while saving in Word 97-2003 format enables the inclusion of more users.

return to topSaving in RTF Format

Saving your Word document in RTF (Rich Text Format) file format helps prevent the spread of viruses. The .doc extension has been the #1 file format for virus transmission over the past few years because it allows the attachment of hidden macros, which may actually be viruses. RTF format does not allow appendages such as macros, and, thus, the document cannot contain a virus. Saving in RTF format also preserves your document's formatting for easy transfer between different applications.

  1. From the OFFICE BUTTONOffice Button, click SAVE AS
    The Save As dialog box appears.
    Save As dialog box

  2. From the Save in pull-down list, navigate to the desired save location
    NOTE: If you are using a General Access lab computer, do not save to the hard drive. Instead, use your personal network drive (H:) a CD, or USB drive.

  3. In the File name text box, type the desired filename
    HINT: To help you locate the file in the future, use a descriptive filename.

  4. From the Save as type pull-down list, select Rich Text Format (*.rtf)
    Save As RTF pull-down

  5. Click SAVE
    Your document is saved as a RTF file.

return to topSaving in Word 97-2003 Format

Saving your Word document in Word 97-2003 file format allows you to include more users in the viewing of your document. Users who do not use Word 2007 will not be able to open a .docx file on an older version of Word. Saving your Word document in Word 97-2003 file format allows those users to access your document.

  1. From the OFFICE BUTTONOffice Button, click theMore arrownext to SAVE AS » select Word 97-2003 Document
    The Save As dialog box appears.

  2. From the Save in pull-down list, navigate to the desired save location
    NOTE: If you are using a General Access lab computer, do not save to the hard drive. Instead, use your personal network drive (H:), a CD, or USB drive.

  3. In the File name text box, type the desired filename
    HINT: To help you locate the file in the future, use a descriptive filename.

  4. OPTIONAL: In the Save as type text box, confirm that Word 97-2003 Document is selected

  5. Click SAVE
    Your document is saved as a Word 97-2003 document.

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