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Microsoft Word 2007

Working with File Properties

You can customize important document information with file properties, which can display a filename, title, author, searchable keywords, and more. These properties help reference the document, making it easily understandable.

return to topEditing File Properties

File properties set a static location for important information about your document and can be edited. You can also edit file properties through Windows Explorer. For more information, refer to Viewing File Properties.

  1. From the OFFICE BUTTONOffice Button, select Prepare » PropertiesProperties button
    The Document Properties pane appears below the Ribbon.
    Document Properties task pane

  2. From the Document Properties pull-down list, select Advanced Properties...
    The Document Properties dialog box appears.

  3. Select the Summary tab
    The Properties dialog box refreshes to display the Summary options.
    Properties dialog box

  4. In the fields provided, type the appropriate information relating to your document

  5. To save your changes and return to your document, click OK
    To return to your document without saving, click CANCEL

  6. Click CLOSEClose button

return to topViewing File Properties

You can also view a document's file properties from Windows Explorer.

  1. In Windows Explorer, find the file whose file properties you want to view

  2. Right click the file » select Properties
    The (File name) Properties dialog box appears.

  3. Select the Summary tab
    The dialog box refreshes to display editable file properties.
    Explorer Properties Dialog box: Summary tab

  4. OPTIONAL: To view more options, click ADVANCED >>
    The Summary tab refreshes to display advanced options.
    NOTE: To return to the Summary tab's initial display, click SIMPLE >>

  5. OPTIONAL: To edit file properties from the (File name) Properties dialog box
    1. Click the text box you want to edit
    2. Make the changes
    3. To save your changes, click APPLY
      To save your changes and close the (File name) Properties dialog box, click OK
      To close the (File name) Properties without saving, click CANCEL

return to topPrinting File Properties

You can print file properties separate from the document or along with the document itself.

Printing File Properties: Without the Document

  1. In the top left corner of the Word window, click the OFFICE BUTTONOffice Button» select Print
    The Print dialog box appears.

  2. From the Print what pull-down list, select Document properties

  3. Click OK
    The file properties are printed.

Printing File Properties: With the Document

  1. In the top left corner of the Word window, click the OFFICE BUTTON Office Button» select Word Options Word Options button
    The Word Options dialog box appears.

  2. From the Categories list, select Display

  3. In the Printing Options section, select Print document properties.
    WARNING: Word will continue to print document properties unless the Print document properties box is unchecked. If this is undesirable, deselect the option after printing.

  4. Click OK

  5. In the top left corner of the Word window, click the OFFICE BUTTONOffice Button» select PRINT
    The Print dialog box appears.

  6. Click OK
    The document is printed with its file properties.

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