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Microsoft Word 2008

Creating Labels

Labels can be used in a variety of ways to make organization easier. Microsoft Word provides an easy way to make customized labels that suit your needs. Word's Labels feature automatically creates templates for your labels, allowing you to customize label size, text, and appearance.

return to topCreating Labels: An Entire Page of the Same Label

Labels can be useful for organizing items in a variety of situations. If you find yourself needing to identify numerous items with the same information (for instance, a stack of folders for particular session of a workshop), Word provides you with an easy way to create an entire page of the same label.

  1. Open a blank Word document

  2. From the Tools menu, select Labels...
    The Labels dialog box appears.
    NOTE: Make sure Full page of the same label is selected.
    Labels dialog box

  3. To select the correct label size,
    1. In the Label section, click OPTIONS...
      The Label Options dialog box appears.
    2. From the Label products pull-down menu, select the brand name
      NOTE: The most common label manufacturer is Avery standard.
    3. From the Product number scroll list, select the product number
      NOTE: The most common is 5160-Address.
    4. Click OK

  4. In the Address text box, type the text for the labels

  5. OPTIONAL: To adjust the font,
    1. Select the text that you want to change
    2. Click FONT...
      The Font dialog box appears.
    3. Make the appropriate changes
    4. Click OK
      The Font dialog box closes.

  6. Before printing, to specify the paper source,
    1. At the bottom of the dialog box, click PRINT...
      The Print dialog box appears.
    2. In the Presets section, on the bottom pull-down menu, select Paper feed
      Presets pull-down menu
    3. Make the appropriate adjustment

  7. Load the labels into the printer

  8. Click PRINT
    The labels begin printing.

return to topCreating Labels: A Page of Custom/Unique Labels

If you find yourself needing to identify many items with different information (for example, name badges for participants in a workshop), Word makes it easy to create the template for labels which can be filled with custom information.

  1. Open a blank Word document

  2. From the Tools menu, select Labels...
    The Labels dialog box appears.
    NOTE: Make sure Single label is selected.
    Labels dialog box

  3. To select the correct label size,
    1. In the Label section click OPTIONS...
      The Label Options dialog box appears.
    2. From the Label products pull-down menu, select the brand name
      NOTE: The most common label manufacturer is Avery standard.
    3. From the Product number scroll list, select the product number
      NOTE: The most common is 5160-Address.
    4. Click OK

  4. In the Labels dialog box, click OK
    A word document with a table for your labels appears.

  5. Type each label's contents
    HINT: To move between labels, use the [Tab] key.
    NOTE: For information on formatting the text of your labels, refer to Working with Text Options

  6. Before printing, to specify the paper source,
    1. On the Command bar, from the File menu, select Print...
      The Print dialog box appears.
    2. In the Presets section, on the bottom pull-down menu, select Paper feed
      Presets pull-down menu
    3. Make the appropriate adjustments

  7. Load the labels into the printer

  8. Click PRINT
    The labels begin printing.

Creating Custom/Unique Labels Using Mail Merge

Another way to create labels using Microsoft Word is by using Mail Merge. Mail Merge allows you to set up mailing labels (your main document). Using data from a table or external database, you can print one style of label with different information for each record in the database or table. For more information on setting up and performing mail merges, refer to Mail Merge: Creating Mailing Labels.

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