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Microsoft Word 2008

Using Headers and Footers

This document describes how to add, format, and customize headers and footers in Microsoft Word 2008 for Macintosh. Headers and footers allow you to add information such as page numbers and dates to the format of your document.

return to topAccessing the Header and Footer Tools

The Header and Footer tools are located on the Formatting Palette. These are tools that you will frequently use when working with headers and footers in your document. Use the following steps to access the Header and Footer toolbar.

  1. From the View menu, select Header and Footer
    OR
    Double click on the HEADER or FOOTER region
    The Header and Footer regions appear.

  2. On the ribbon, click TOOLBOXToolbox button
    The Toolbox appears.
    NOTE: The Toolbox displays the Formatting Palette section by default. If the Formatting Palette does not display, click FORMATTING PALETTEFormatting button.

  3. Select Header and Footer
    The Header and Footer tools appear.
    Formatting palette: Header and Footer tools

return to topHeader and Footer Tools Overview

There are multiple ways to manipulate your headers and footers. Using the following tools you should be able to properly format these areas to fit your needs.

Button Function
Insert Page Number button Inserts the page number
Insert Number of Pages button Inserts the number of pages
Format Page Numbers button Changes page number formatting
Insert Date button Inserts the date
Insert Time button Inserts the time
Previous and Next header buttons Shows previous header or footer, shows next header or footer
NOTE: The previous and next options are relevant when your document is divided into sections
Switch between Header and Footer button Switches between header and footer
Go To button Allows you to "go to" a specific header or footer section
Different First Page button Makes the header or footer different on the first page of the section
Different Odd and Even Pages button Makes header or footer different on odd and even pages
Link to Previous button Makes the header or footer the same as the previous section
NOTE: You can only link to previous sections if your document is divided into sections
Hide BodyText button Hides document text
Placement of Header and Footer buttons Allows you to change the placement of the header or footer on your document

 

return to topAdding a Header or Footer

Headers and footers allow you to add information above and below the typing area of your document. You can add information such as the title of the document, author, date printed, chapter/section title, or page numbers.

  1. From the View menu, select Header and Footer
    OR
    Double click on the Header or Footer region
    The Header and Footer regions appear.

  2. In the document, place your insertion point in the Header region or the Footer region

  3. Type the desired text
    HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.

  4. When you are ready to return to your document, on the Header and Footer toolbar, click CLOSEClose button
    OR
    Double click the document body

return to topFormatting Headers and Footers for Even and Odd Pages

If you are working on a document that will be printed back-to-back and have facing pages (like a book), you may want to format your headers and footers differently according to whether they are on an even or odd page.

 

  1. From the View menu, select Header and Footer
    OR
    Double click on the Header or Footer region
    The Header and Footer regions appear.

  2. On the ribbon, click TOOLBOXToolbox button
    The Toolbox appears.
    NOTE: The Toolbox displays the Formatting palette section by default. If the Formatting palette does not display, click FORMATTINGFormatting button.

  3. Select Header and Footer
    The Header and Footer tools appear.
    Formatting palette

  4. Select Different Odd and Even Pages
    Labels appear designating the odd and even page footers.
    Example: Even page footer label

  5. In the document, type the desired text for odd and even headers and footers
    NOTE: Options for odd and even headers and footers will appear when your document is two or more pages in length.
    HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.

  6. When you are ready to return to your document, click CLOSEClose button
    OR
    Double click the document body

return to topNumbering Pages in Headers and Footers

  1. From the View menu, select Header and Footer
    The Header and Footer regions appear.

  2. In the document, place your insertion point where you want the page number to appear
    NOTE: Unless directed otherwise, Word will keep headers and footers consistent for all pages.

  3. On the ribbon, click TOOLBOXToolbox button
    The Toolbox appears.
    NOTE: The Toolbox displays the Formatting palette section by default. If the Formatting palette does not display, click FORMATTINGFormatting button.

  4. In the Toolbox, select Header and Footer
    The Header and Footer tools appear.
    Formatting palette

  5. In the Insert section, click INSERT PAGE NUMBERPage Number button
    The page number is inserted.
    HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.

  6. OPTIONAL: To remove page numbering from the first page,
    1. From the Insert menu, select Page Numbers…
      The Page Numbers dialog box appears.
    2. Deselect the Show number on first page option
    3. Click OK

  7. When you are ready to return to your document, click CLOSEClose button
    OR
    Double click the document body

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