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Microsoft Word 2007

Using Grammar Check

Grammar Check is a feature that checks for grammatical mistakes in a document. Grammar Check can be useful in preventing embarrassing mistakes, but be aware that Grammar Check is not always right.

Grammar can be checked simultaneously with spelling. For more information, refer to Office 12: Working with Spell Check.

return to topActivating & Deactivating Automatic Grammar Check

By default, Grammar Check is on whenever Word is open. When you turn this feature off, Grammar Check will not run as you work on your document. The feature can be easily activated using the Review command tab. You can also grammar check a document after you are finished typing.

  1. From the Review command tab, in the Proofing group, click SPELLING & GRAMMARSpelling & Grammar button
    OR
    Press [F7]
    The Spelling and Grammar dialog box appears.
    NOTES:

    The Spelling and Grammar dialog box appears only if Word detects spelling or grammar errors.
    The [F7] key can be used from any command tab.
    grammar check dialog box

  2. To deactivate Automatic Grammar Check, deselect Check grammar
    To activate Automatic Grammar Check, select Check grammar.
    NOTE: The option is selected if a checkmark appears in front of it.

  3. To exit the Spelling and Grammar dialog box, click CANCEL

return to topCorrecting Grammar

When Grammar Check finds a sentence that appears to have improper grammar, the possible error will be underlined with a wavy green line. You can correct mistakes through the Quick menu or through a dialog box. If an error has no clear solution, Word displays the grammatical rule being violated.

Correcting Grammar: Quick Menu Option

Using the Quick menu to access correction options allows you to manage grammar mistakes quickly and easily.

  1. Right click the grammatical error » select the appropriate option:

Suggestions
Corrects the error to the selected suggestion

Ignore Once
Ignores only this instance of the error

Grammar...
Opens the Spelling and Grammar dialog box, where you can choose from more options

About This Sentence
Opens an Microsoft Office Word Help dialog box that explains the sentence error and suggestions

Look Up...
Opens the Research dialog box with online reference suggestions

 

Correcting Grammar: Dialog Box Option

Using the dialog box option is a little more time-consuming, but you have more options for correcting grammatical errors. 

  1. From the Review command tab, in the Proofing group, click SPELLING & GRAMMARSpelling & Grammar button
    OR
    Press [F7]
    The Spelling and Grammar dialog box appears.
    grammar check dialog box

  2. Select the desired option:

Ignore Once
Ignores the highlighted error

Ignore Rule
Ignores all errors based on the current grammatical rule being violated

Next Sentence
Skips to the next grammatical error

Change
Changes the error to the selected suggestion

Explain
Opens an Office Assistant dialog box that explains the sentence error and suggestions

  1. When Spelling and Grammar Check is finished, in the dialog box that appears, click OK

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