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Microsoft Word 2008

Using Grammar Check

Grammar Check is a feature that checks for grammatical mistakes in a document. Grammar Check can be useful in preventing embarrassing mistakes, but be aware that Grammar Check is not always right.

Grammar can be checked simultaneously with spelling. For more information, refer to Office 2007: Working with Spell Check.

return to topActivating & Deactivating Automatic Grammar Check

By default, Grammar Check is on whenever Word is open. When you turn this feature off, Grammar Check will not run as you work on your document. You can also grammar check a document after you are finished typing.

  1. From the Tools menu, select Spelling and Grammar...
    OR
    Press [Option]+[Command]+[L]
    The Spelling and Grammar dialog box appears.
    NOTES:

    The Spelling and Grammar dialog box appears only if Word detects spelling or grammar errors.
    Spelling and Grammar dialog box

  2. To deactivate Automatic Grammar Check, deselect Check grammar
    To activate Automatic Grammar Check, select Check grammar.
    NOTE: The option is selected if a checkmark appears in front of it.

  3. To exit the Spelling and Grammar dialog box, click CANCEL

return to topCorrecting Grammar

When Grammar Check finds a sentence that appears to have improper grammar, the possible error will be underlined with a wavy green line. You can correct mistakes through the Quick menu or through a dialog box. If an error has no clear solution, Word displays the grammatical rule being violated.

Correcting Grammar: Quick Menu Option

Using the Quick menu to access correction options allows you to manage grammar mistakes quickly and easily.

  1. [Control] + click the grammatical error
    The Quick Menu appears.
    Quick menu

  2. Select the appropriate option

Help
Opens Microsoft Word 2008 Help

Suggestion
Changes the highlighted error to the suggested correction

Ignore
Ignores the highlighted error

Grammar...
Opens the Spelling and Grammar dialog box

 

Correcting Grammar: Dialog Box Option

Using the dialog box option is a little more time-consuming, but you have more options for correcting grammatical errors. 

  1. From the Tools menu, select Spelling and Grammar...
    OR
    Press [Option]+[Command]+[L]
    The Spelling and Grammar dialog box appears.
    NOTES:

    The Spelling and Grammar dialog box appears only if Word detects spelling or grammar errors.
    Spelling and Grammar dialog box

  2. Select the desired option:

Ignore
Ignores the highlighted error

Ignore All
Ignores all occurrences of the highlighted error

Next Sentence
Skips to the next grammatical error

Change
Changes the error to the selected suggestion

  1. When Spelling and Grammar Check is finished, in the dialog box that appears, click OK

return to topSpelling and Grammar Options

The Spelling and Grammar options dialog box allows you to customize the spelling and grammar check function. You can specify an array of preferences including which words you want the function to ignore, what dictionary the function uses as a reference, and whether or not the function checks the document as you type.

  1. From the Tools menu, select Spelling and Grammar...
    OR
    Press [Option]+[Command]+[L]
    The Spelling and Grammar dialog box appears
    NOTES:
    The Spelling and Grammar dialog box appears only if Word detects spelling or grammar errors.

  2. At the bottom of the Spelling and Grammar dialog box, click OPTIONS...
    The Spelling and Grammar options dialog box appears.
    Spelling and Grammar Options dialog box

  3. Select the desired options

  4. Click OK

  5. Click CANCEL
    OR
    Click CLOSE

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